
HR - Onboarding Specialist | Pharma Industry
24 hours ago
Job Location: Genome Valley, Shameerpet, Hyderabad
Work Days: Monday to Friday (5-day week)
Facilities: Bus transportation provided & Subsidized canteen food
Experience: 15 years
Qualification: MBA in HR or equivalent
Main purpose of the Job: To streamline and standardize the process of integrating new employees into an organization, ensuring a consistent and efficient experience for both the employee and the employer.
Role & responsibilities:
Pre-Onboarding Activities:
- Coordinate with TA SPOC for offer rollouts, resignation updates, and joining confirmations
- Ensure pre-employment medical checks are completed and reviewed
- Coordinate PCE requests with IT and admin
- Initiate background verification (BGV) for education and previous employers
- Engage with offered candidates via email (wishes, updates, communication material)
Onboarding Preparation:
- Send reminders to joiners (office address, documents list, bus routes, etc.) every Thursday/Friday
- Coordinate with Security, Admin, Front Office, and HR for joining logistics
- Ensure joining kits (bags, stationery, T-shirts, etc.) are ready
- Validate documentation (educational, employment, ID proofs, forms) and KYC
- Manage BGV initiation for the last employer
Onboarding Day Execution:
- Welcome and guide new joiners to the venue
- Facilitate group introductions and documentation
- Capture group photo, share via drive
- Ensure training hall readiness and share orientation schedule
- Support Day 1 HR sessions (organization overview, POSH, HR policies)
- Plan and coordinate Day 2 cross-functional inductions (SHE, QC, Admin, etc.)
- Support Day 3 QA handover and introductions to HODs
System & Operational Setup:
- Email ID setup and PCE/seat allocation
- Appointment letter issuance and sign-off
Post-Onboarding & Engagement:
- Prepare and share new joiner announcement sheet with Corp Communication team
Update SPOC list and quick links (BEEP intranet) for smooth integration
Preferred candidate profile:
Education & Experience: MBA in HR or equivalent with 14 years in onboarding or HR operations
Skills Required:
Strong coordination and communication skills
Excellent attention to detail and documentation management
MS Excel, Outlook, and HRIS familiarity
Prior onboarding experience in a pharma/manufacturing setup is a plus
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