HR - Onboarding Specialist | Pharma Industry

4 hours ago

Hyderabad, Telangana, India Biological E Full time ₹ 15,00,000 - ₹ 25,00,000 per year

Job Location: Genome Valley, Shameerpet, Hyderabad

Work Days: Monday to Friday (5-day week)

Facilities: Bus transportation provided & Subsidized canteen food

Experience: 15 years

Qualification: MBA in HR or equivalent

Main purpose of the Job: To streamline and standardize the process of integrating new employees into an organization, ensuring a consistent and efficient experience for both the employee and the employer.

Role & responsibilities:

Pre-Onboarding Activities:

  • Coordinate with TA SPOC for offer rollouts, resignation updates, and joining confirmations
  • Ensure pre-employment medical checks are completed and reviewed
  • Coordinate PCE requests with IT and admin
  • Initiate background verification (BGV) for education and previous employers
  • Engage with offered candidates via email (wishes, updates, communication material)

Onboarding Preparation:

  • Send reminders to joiners (office address, documents list, bus routes, etc.) every Thursday/Friday
  • Coordinate with Security, Admin, Front Office, and HR for joining logistics
  • Ensure joining kits (bags, stationery, T-shirts, etc.) are ready
  • Validate documentation (educational, employment, ID proofs, forms) and KYC
  • Manage BGV initiation for the last employer

Onboarding Day Execution:

  • Welcome and guide new joiners to the venue
  • Facilitate group introductions and documentation
  • Capture group photo, share via drive
  • Ensure training hall readiness and share orientation schedule
  • Support Day 1 HR sessions (organization overview, POSH, HR policies)
  • Plan and coordinate Day 2 cross-functional inductions (SHE, QC, Admin, etc.)
  • Support Day 3 QA handover and introductions to HODs

System & Operational Setup:

  • Email ID setup and PCE/seat allocation
  • Appointment letter issuance and sign-off

Post-Onboarding & Engagement:

  • Prepare and share new joiner announcement sheet with Corp Communication team

Update SPOC list and quick links (BEEP intranet) for smooth integration

Preferred candidate profile:

Education & Experience: MBA in HR or equivalent with 14 years in onboarding or HR operations

Skills Required:

Strong coordination and communication skills

Excellent attention to detail and documentation management

MS Excel, Outlook, and HRIS familiarity

Prior onboarding experience in a pharma/manufacturing setup is a plus

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