US Onboarding and Compliance Specialist

Job Title: Onboarding and Compliance Specialist

Location: Hyderabad, India (Office-based)

Working Hours: 9:30 PM-6:30 AM (PST time zone)

Department: Human Resources / Compliance

Reports To: VP of Operations / HR Manager

Employment Type: Full-time

About Us:

Quadrant is a leading Product Development and IT services provider specializing in delivering innovative technology solutions to clients across the US. Our mission is to empower businesses with tailored IT services, ensuring smooth operations and high compliance standards. As part of our growth strategy, we are looking for a dedicated and detail-oriented Onboarding and Compliance Specialist to join our team in Hyderabad.

Job Summary:

The Onboarding and Compliance Specialist will play a crucial role in ensuring the smooth onboarding of new employees and contractors while maintaining adherence to all compliance requirements for the US IT services industry. The ideal candidate will be detail-oriented, with a strong understanding of US employment laws, IT staffing processes, and compliance regulations. This is a full-time, office-based role located in Hyderabad, India.

Key Responsibilities:

Onboarding Coordination:

• Manage end-to-end onboarding for new hires, including collecting and verifying documents, conducting background checks, and ensuring all legal requirements are met.
• Coordinate with internal departments (IT, HR, Legal) to ensure all necessary equipment, system access, and introductions are in place for new employees.
• Develop and maintain comprehensive onboarding documentation for employees, contractors, and consultants.
• Conduct new employee orientation, ensuring that all team members are aligned with company policies, culture, and compliance requirements.

Compliance Management:

• Ensure all employee records are accurate, complete, and maintained in accordance with US laws and industry-specific regulations.
• Monitor and implement changes in US federal and state labor laws, ensuring the company's HR practices remain compliant.
• Coordinate and manage the compliance checks for IT staffing and consulting engagements, including I-9 verifications, E-Verify, and tax forms.
• Work closely with the legal and operations teams to ensure that contractors and third-party vendors meet all contractual and compliance requirements.

Documentation and Record-Keeping:

• Maintain up-to-date records of employee files, compliance certifications, and other critical documentation.
• Assist in audits and reports related to employee records, immigration documentation, and industry certifications.
• Ensure proper handling of sensitive and confidential information in accordance with privacy laws (GDPR, CCPA).

Immigration and Visa Coordination:

• Assist with work visa applications and extensions (H-1B, L-1, etc.), ensuring timely submissions and compliance with US immigration laws.
• Liaise with immigration attorneys and external agencies to manage visa and work permit processes for non-US employees.

Process Improvement:

• Continuously assess and improve onboarding processes to enhance efficiency, employee experience, and compliance accuracy.
• Develop and refine internal compliance checklists and procedures to ensure a proactive approach to compliance issues.

Training and Support:

• Provide compliance-related training to employees, managers, and contractors.
• Act as the point of contact for any compliance-related questions or issues from employees or management.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 3-8 years of experience in onboarding and compliance, preferably within the IT services industry or a similar fast-paced environment.
• In-depth knowledge of US employment laws, including FLSA, ADA, EEOC, and IT-specific compliance requirements.
• Experience with immigration and visa processes (H-1B, L-1, etc.) is highly desirable.
• Familiarity with IT staffing and consulting practices is a plus.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced, dynamic environment, managing multiple priorities effectively.
• Proficiency in HRIS systems, Microsoft Office, and other relevant tools.

Key Skills:

• Compliance Knowledge: Strong understanding of US employment laws and IT industry regulations.
• Communication: Ability to clearly explain compliance issues and procedures to all levels of employees and management.
• Problem-Solving: Strong analytical skills to identify compliance risks and proactively address them.
• Attention to Detail: Meticulous with documentation and process management to ensure regulatory adherence.
• Team Collaboration: Work effectively with cross-functional teams, fostering a collaborative approach to onboarding and compliance.

Benefits:

• Competitive salary
• Health insurance and other benefits
• Professional development opportunities

Interested Candidates can apply here or share their CV via Email with the subject line " Onboarding and Compliance Specialist Application".

Email ID-