School Secretary

5 days ago

Salt Lake Kolkata West Bengal, India St. Joan's School, Saltlake Full time

_**_
- **Key Responsibilities**:*_
- Manage daily administrative tasks, including answering phones, handling correspondence, and scheduling appointments.
- Maintain accurate and organized records, including student and staff files, attendance records, and school documents.
- Assist in the preparation and distribution of school communications, newsletters, and reports.
- Coordinate meetings, events, and appointments for school staff and administration.
- Handle student enrollment processes and maintain updated student records.
- Provide support for school events and activities, including logistics and documentation.
- Manage the school's electronic filing system and ensure data integrity.
- Assist with financial record-keeping, including processing invoices and managing petty cash.
- Utilize ERP systems for various administrative tasks and documentation.
- Prepare and manage reports, spreadsheets, and databases using Microsoft Excel.
- Manage record maintenance and attendance of the school bus fleet, ensuring accurate documentation and reporting.*
- **Skills and Competencies**:*_
- Fluency in English: Excellent written and verbal communication skills in English are mandatory.
- Secretarial and Administrative Skills: Proven experience in secretarial and administrative roles, with a keen attention to detail and strong organizational skills.
- Computer Competency: Proficient in using Microsoft Office, especially Excel, and experience with ERP systems.
- Documentation Skills: Ability to prepare, manage, and maintain accurate documentation and records.
- Time Management: Strong ability to prioritize tasks, manage time effectively, and meet deadlines.
- Interpersonal Skills: Excellent interpersonal skills with the ability to interact professionally with students, staff, parents, and visitors.
- *Problem-Solving:* Ability to handle multiple tasks efficiently and solve problems proactively.
- **Qualifications**:*_
- A high school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
- Previous experience as a school secretary or in a similar administrative role is preferred.
- Proficiency in using ERP systems and Microsoft Excel.
- **How to Apply**:_

St. Joan's School is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We look forward to welcoming a new member to our team who shares our dedication to providing a supportive and organized school environment.

**Job Types**: Full-time, Fresher

**Pay**:From ₹18,000.00 per month

**Schedule**:

- Day shift
- Fixed shift

**Supplemental Pay**:

- Performance bonus

**Language**:

- English (preferred)

Pay: ₹18,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

Work Location: In person

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