Officer - Administrative Coordination

**About IRRI**
The International Rice Research Institute (IRRI) is dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations. IRRI is an independent, nonprofit, research and educational institute, founded in 1960 by the Ford and Rockefeller foundations with support from the Philippine government. The institute, headquartered in Los Baños, Philippines, has offices in 17 rice-growing countries in Asia and Africa, and over 1,000 staff.

Working with in-country partners, IRRI develops advanced rice varieties that yield more grain and better withstand pests and disease as well as flooding, drought, and other harmful effects of climate change.

**Job Purpose**
Under the general supervision of the Corporate Services Manager, responsible for day to day management of the Delhi office, including secretarial assistance and support to administrative, financial and procurement functions. Provide logístical support, including travel & accommodation and management of events. Prepare documents for submission to various Ministries, official memos, etc. and act as the focal point for visitors.

**This position is open only for existing IRRI employees. It will be based at the IRRI New Delhi office and may only be filled in by the permanent citizens of India.**

**Roles and Responsibilities**
- Coordinate day-to-day operations of the Delhi office and support staff members on schedules, availability of resources, etc.
- Maintain office assets_ _(maintaining, monitoring & safe keeping)
- Responsible for procurement of office supplies
- Manage Petty cash imprest for the Delhi office (request, disbursement & liquidation)
- Handling events - workshops, trainings, etc. including travel & hotel/venue bookings
- Responsible for all administrative support
- Provide support on preparing financial vouchers & reports
- Assist in procurement of goods & services to support the Procurement manager
- Work with staff to provide administrative support
- Manage and support visitors
- Work with respective managers to prepare letters/correspondence for submission to external agencies such as Govt. Ministries & departments, donors, etc.
- Support the Logistics & Coordination manager in organizing events, workshops, etc. and act as a back-up for travel & hotel bookings
- Support Finance Manager with preparation of financial vouchers & reports
- Support the Procurement manager with procurement of goods & services
- Coordination of day to day operations of the Delhi office
- Focal point for visitors
- Letters/correspondence for submission to external agencies
- Monitor incoming and outgoing correspondence/documents and ensure confidentiality
- Maintain Petty cash imprest
- Organize events, workshops, etc. and back up for travel & hotel bookings
- Prepare vendor statements for payment like hotel, air travel etc.
- Financial vouchers & reports

**Qualifications**
Bachelor’s Degree related to administration, management, finance, procurement or related field with a minimum of 3 years of experience in office administration/finance or related field.

**Skills Required** Mandatory**
- Has proficient computer skills e.g. Word, Excel and PowerPoint
- Has strong interpersonal and oral and written communication skills
- Has good organizational skills
- Has good multi-tasking skills

**Preferred**
- Has experience working in an international environment

In addition to the Basic Pay indicated above, IRRI also offers the following allowances:

- **Dearness Allowance**:113% of basic salary
- **House Rent Allowance**: 40% of base salary
- **Transport allowance for NRS L4**: INR 4000/
- **Educational Allowance**: INR 1000/- per month per child up to two children, as applicable
- **Leave Traveling Allowance**:Equivalent to one month of basic pay per calendar year
- **Provident Fund**: 12% of basic pay and dearness allowance

**IRRI offers a highly extensive employee benefits package inclusive of globally-covered medical insurance, retirement plan, life and accident insurance and other allowances. Join our team and be part of our story**

Job Reference: HQ01413