Executive Assistant

JLL supports the Whole You, personally and professionally.
Executive Assistant
**Work location**: Gurugram (IN)

**Responsibilities**:
Providing all the necessary support for Global Executives on a daily basis.
Organizing international travel including meetings, accommodation and transport arrangements, producing detailed itineraries often of a complex nature
Responsible for meetings’ arrangement and co-ordination
Drafting documents and correspondence when required
Preparing executive communication such as on joiners/leavers, org. changes, project/initiative updates
Preparing PowerPoint presentations when required
Organizing meetings and events for the teams
Managing and coordinating various projects and initiatives (e.g., competence framework, employee survey action planning, development of SOPs and transition support etc.)
Reminding the manager/executive of important tasks and deadlines
Assisting with financial reporting.
Collaborating with finance team on financial transactions.
Assisting with financial presentations and reports.
Managing financial documentation.
Providing general financial administrative support.
Fluent English is a must
Great with organizing appointments and coordination with all the meetings and booking, good follow up skills (on calendar invites and reviews)
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Have a great understanding of logistics while traveling around the world; good with time zones
Ability to work in a team with multi-stakeholders
Accuracy and excellent attention to detail
Basic Finance Understanding, background in Finance is a must.
High level of professionalism
Is proactive in managing complex calendars and can take accurate minutes for meetings (if and when required)
A cheerful and positive attitude with proven organizational skills
Engaged, responsive, proactive, anticipating, mature
Demonstrated competence of working at Executive management level
Extensive inbox and diary management experience
Has an excellent telephone manner and interpersonal skills to deal with a wide variety of internal clients
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.