Executive Assistant

Job Title**:Executive Assistant**

Company: Starscapes Experience Private Limited

Location: Golf Course Extension Road, Gurugram

**Salary**: ₹25000 - ₹35000 thousand per Month

Job Overview:
**Primary Responsibilities**:

- **Executive Support**: Provide high-level administrative support to the director, managing his calendars, scheduling meetings, and ensuring efficient time management.
- **Travel Arrangements**: Coordinate travel logistics for executives attending conferences, industry events, or collaborating with external partners. This includes booking flights, accommodations, and ground transportation.
- **Document Preparation**: Assist in preparing presentations, reports, and other documentation for board meetings, conferences, and investor relations.
- **Office Organization**: Oversee office operations, including maintaining supplies, managing office budgets, and ensuring a productive work environment for the team.
- **Document Management**: Organize company files, contracts, and project documentation, ensuring everything is easily accessible and well-maintained. This could include contracts for events, partnerships, or new astronomy-related product lines.
- **Internal Communication**: Coordinate internal communications between different teams (marketing, R&D, customer service, etc.) to ensure smooth workflows and project coordination.
- **Expense Tracking**: Help track budgets and expenses for department activities, including research, events, and customer engagement programs.
- **Invoice Management**: Assist in processing invoices and payments for services related to astronomy projects, partnerships, or event logistics.
- **Budget Preparation**: Assist executives in preparing budgets for upcoming projects or events, ensuring all financial aspects are considered and organized.
- **Project Coordination**: Assist with the planning and execution of specific projects, such as new telescope launches, developing educational materials for astronomy enthusiasts, or organizing community outreach programs.
- **Timeline and Deadline Management**: Help track project timelines, deliverables, and deadlines, ensuring that all teams are on schedule and that key milestones are met.
- **Team Collaboration**: Coordinate between departments, keeping everyone informed about project progress and assisting with any logístical or administrative needs.
- **CRM Management**: Help manage customer relationship management (CRM) software, ensuring that customer data is up-to-date and easily accessible for sales, marketing, and customer service teams.
- **Database Management**: Maintain and update databases with customer information, event registrations, product orders, and other critical business data.
- **Handling Confidential Information**: As an executive assistant, you may be privy to sensitive company information, so it’s important to maintain confidentiality in all matters.
- **Assisting with Administrative Systems**: Help streamline internal administrative systems to improve efficiency, whether that’s managing scheduling tools, document-sharing systems, or project management software.

Role: Administration - Other

Department: Administration & Facilities

Employment Type: Full Time, Permanent

Role Category: Administration

**Education**

UG: Any Graduate

Knowledge of computers is must.

Should know how to **use word, excel, power point and tally**

**Key Skills**

Executive Support, Administrative Support, Fixing Appointments, Travel Arrangements, Strategic Management, Travel Management, Calendar Management

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

Ability to commute/relocate:

- Gurugram, Haryana: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (preferred)

**Language**:

- Hindi (preferred)
- English (required)

**Location**:

- Gurugram, Haryana (preferred)

Work Location: In person