Facilities Coordinator

3 days ago

Mumbai Maharashtra, India Industrial Light & Magic Full time

**Position Summary**

The youngest of all the ILM studios, the India studio leverages the expertise and technological know-how developed over 40 years at Industrial Light & Magic combined with the top artists and technicians in the region. Knowledge and culture flow freely between the company’s five studios and the global team shares tools and workflow allowing for seamless collaboration on all projects.

As we grow ILM India, we are seeking a Facilities Coordinator to be one of the first members of our team and be a key part of this exciting opportunity.

**What You’ll Do**
- Coordinate with internal stakeholders for all procurement needs of the company.
- Create and maintain vendor databases and track vendor performances.
- Prepare cost-benefit analysis/comparison reports of goods and services for review and approval of Senior Management.
- Ability to negotiate well with vendors for goods and services within the promulgated budget based on the company’s requirements.
- Prepare weekly, monthly, quarterly and yearly procurement cost reports.
- Generate Purchase requests and track appropriate delivery of goods and services, and ensure payments to vendors.
- Arrange logistics for the delivery of materials at the respective locations/branches.
- Maintain monthly Purchase Register.
- Manage end-to-end RFP / tendering Process.
- Work on Rate contract formation for supply of IT accessories.
- Regular tracking & payment release of vendor invoices.
- Manage office/facility administration in absence of Facility Manager

**What We’re Looking For**
- 5-6 years of experience in a Procurement role at start-ups or mid-size companies.
- Should have some experience in office/facility administration.
- Bachelor's Degree is mandatory; Post-Graduate degree is preferred.
- Strong written and verbal communication skills.
- Strong negotiation skills.
- Experience in building and managing external relationships.
- Process driven with a team-oriented approach.
- Strong MS Word & Excel skills are preferred.

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