Facility Coordinator

**JLL empowers you to shape a brighter way**.

**DUTIES & RESPONSIBILITIES**
- Tracking of Facility Operating Expenses
- Processing of all invoices for payment
- Tracking, verifying and filing all JLL and Facility related invoices
- Client billing / invoicing and follow up payments by clients.
- Monitoring of Housekeeping related activities
- Vendor management
- Arrangement of all consumables and supplies for Client / VIP visits
- Interfacing with the pest control for carrying out the pest control activities at the facility.
- Preparing the Daily/Weekly and Monthly reports
- Taking facility rounds and find out snags and logging complaint with the Help Desk.Follow up and close the complaint logged.
- Effectively manage Facility team to ensure an on time deliverable system.
- Ensure the Housekeeping Team is managed efficiently according to the established concept statements and adhere to company’s Policies and Procedures
- Ensure the level of service standards and cleanliness of the property, particularly the Gym Room, Canteen and Conference Area, meet the set standard of the company
- Work closely with HelpDesk, Reception, Catering, Facilities and Amenities and Property Operation Teams
- Ensure that all Housekeeping OS&E and FF&E items are properly inventoried and monitored.
- Recruit, select and develop Housekeeping employees / vendors to work following the operational, financial, administrative philosophies willing to become multi skilled and perform multi tasks.
- Effectively manage Facility team to ensure an on time deliverable system.
- Routinely Inspect all services to ensure performance measures are being maintained
- Provide assistance to AFM/FM in all administrative functions and Facility services and any other administrative functions deemed by Client
- Ownership of the Day to day administration, including reports generation of the stocks tracker.
- Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
- Inspect the turn out and attendance of the staff and sign the shift register
- Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints
- Ensure that the food vendor are maintaining highest standards of hygiene in the services area
- Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions
- Communicate to the FM all incidents issues and pending problems
- Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions
- Prepare weekly shift rosters along with the housekeeping manager

**REPORTING**
- Preparation and submission of weekly FM Meeting Minutes
- Preparation and submission of FM template report to the client and other reports as required
- Preparation and submission of Monthly management report and Daily reports
- Preparation and submission Facility related consumables, Consumption report.
- Preparation and submission of SLA report.

**Vendor Management**
- Managing and Monitoring Vendor services and ensure adherence to SLA’s
- Conduct vendor meetings on a monthly basis and review performance.
- Processing of Vendor invoices.

**Location**:
On-site -Mumbai, MH

**Scheduled Weekly Hours**:
48

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For additional details please see our career site pages for each country.

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