Facility Coordinator

4 hours ago


Mumbai Maharashtra, India JLL Full time

**JLL empowers you to shape a brighter way**.

**DUTIES & RESPONSIBILITIES**
- Tracking of Facility Operating Expenses
- Processing of all invoices for payment
- Tracking, verifying and filing all JLL and Facility related invoices
- Client billing / invoicing and follow up payments by clients.
- Monitoring of Housekeeping related activities
- Vendor management
- Arrangement of all consumables and supplies for Client / VIP visits
- Interfacing with the pest control for carrying out the pest control activities at the facility.
- Preparing the Daily/Weekly and Monthly reports
- Taking facility rounds and find out snags and logging complaint with the Help Desk.Follow up and close the complaint logged.
- Effectively manage Facility team to ensure an on time deliverable system.
- Ensure the Housekeeping Team is managed efficiently according to the established concept statements and adhere to company’s Policies and Procedures
- Ensure the level of service standards and cleanliness of the property, particularly the Gym Room, Canteen and Conference Area, meet the set standard of the company
- Work closely with HelpDesk, Reception, Catering, Facilities and Amenities and Property Operation Teams
- Ensure that all Housekeeping OS&E and FF&E items are properly inventoried and monitored.
- Recruit, select and develop Housekeeping employees / vendors to work following the operational, financial, administrative philosophies willing to become multi skilled and perform multi tasks.
- Effectively manage Facility team to ensure an on time deliverable system.
- Routinely Inspect all services to ensure performance measures are being maintained
- Provide assistance to AFM/FM in all administrative functions and Facility services and any other administrative functions deemed by Client
- Ownership of the Day to day administration, including reports generation of the stocks tracker.
- Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
- Inspect the turn out and attendance of the staff and sign the shift register
- Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints
- Ensure that the food vendor are maintaining highest standards of hygiene in the services area
- Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions
- Communicate to the FM all incidents issues and pending problems
- Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions
- Prepare weekly shift rosters along with the housekeeping manager

**REPORTING**
- Preparation and submission of weekly FM Meeting Minutes
- Preparation and submission of FM template report to the client and other reports as required
- Preparation and submission of Monthly management report and Daily reports
- Preparation and submission Facility related consumables, Consumption report.
- Preparation and submission of SLA report.

**Vendor Management**
- Managing and Monitoring Vendor services and ensure adherence to SLA’s
- Conduct vendor meetings on a monthly basis and review performance.
- Processing of Vendor invoices.

**Location**:
On-site -Mumbai, MH

**Scheduled Weekly Hours**:
48

**_JLL Privacy Notice _**

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

.



  • Mumbai, India Framestore Full time

    **Responsible for assisting the Facilities team with the day to day running of the Mumbai studio, with specific responsibility for providing hands-on assistance on general maintenance, building and equipment supervision and all other aspects of administration associated with running and delivering first class Facilities services.** **Responsibilities**: -...


  • Mumbai, Maharashtra, India AIM Security And Facility Services Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    Responsibilities:* Manage soft services & housekeeping operations* Oversee facility maintenance & repairs* Ensure compliance with safety standards* Coordinate facility events & guest requestsProvident fundAnnual bonus


  • Mumbai, Maharashtra, India JLL Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...


  • Mumbai, Maharashtra, India JLL Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Job Description JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a...


  • Mumbai, Maharashtra, India JLL Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...

  • Facility Manager

    3 weeks ago


    Mumbai, India KHFM HOSPITALITY & FACILITY MANAGEMENT SERVICES PVT. LTD Full time

    Full Time Job Responsibilities: Oversee day-to-day facility operations including housekeeping, security, landscaping, and engineering services. Ensure functionality of electrical, mechanical, plumbing, and HVAC systems. Monitor and maintain inventory of supplies and equipment. Lead on-site facility staff and ensure adherence to company policies and SOPs....

  • Facility Manager

    2 weeks ago


    Mumbai, Maharashtra, India KHFM HOSPITALITY & FACILITY MANAGEMENT SERVICES PVT. LTD Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    Full TimeJob Responsibilities:Oversee day-to-day facility operations including housekeeping, security, landscaping, and engineering services.Ensure functionality of electrical, mechanical, plumbing, and HVAC systems.Monitor and maintain inventory of supplies and equipment.Lead on-site facility staff and ensure adherence to company policies and SOPs.Conduct...


  • Pune, Maharashtra, India JLL Full time

    JLL supports the Whole You, personally and professionally. As a Facility Executive, your role is to oversee and manage the operational and strategic aspects of facility management for an organization. You will be responsible for ensuring that the facilities are safe, efficient, and compliant with all relevant regulations. You will also collaborate with...


  • Mumbai, Maharashtra, India JLL Full time

    JLL supports the Whole You, personally and professionally. Facilities coordinator Account Management - Work Dynamics(Country, Region) **What this job involves**: Prioritising the facilities’ needs Working with both the facilities manager and the assistant facilities manager, you’ll oversee the property’s day-to-day operations and ensure that all...


  • Mumbai, Maharashtra, India Jones Lang LaSalle Full time

    JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong...