Executive Assistant

JLL supports the Whole You, personally and professionally.
Position OverviewSeeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executives in a fast-paced commercial real estate environment. This role requires exceptional calendar management skills, discretion, and the ability to anticipate leadership needs while managing multiple priorities.
Key ResponsibilitiesCalendar & Schedule ManagementStrategic Calendar Planning: Coordinate complex schedules across multiple time zones, prioritizing high-impact meetings and strategic initiatives
**Meeting Coordination**: Schedule internal/external meetings, client presentations, board meetings, and industry events
**Travel Integration**: Seamlessly incorporate travel schedules, allowing for preparation time and time zone adjustments
**Conflict Resolution**: Proactively identify and resolve scheduling conflicts, proposing alternative solutions
**Meeting Preparation**: Prepare agendas, briefing materials, and ensure all necessary resources are available
**Document Preparation**: Create presentations, reports, and executive communications
**Expense Management**: Process expense reports and manage budgets for executive activities
**Confidentiality**: Handle sensitive information with utmost discretion and professionalism
**Stakeholder CoordinationInternal Liaison**: Coordinate with various departments, teams, and regional offices
**Client Relations**: Interact professionally with high-profile clients, investors, and industry partners
**Board Support**: Assist with board meeting preparations and follow-up activities
Required QualificationsBachelor's degree preferred
5+ years of executive assistant experience, preferably in CRE, finance, or professional services
Advanced proficiency in calendar management systems (Outlook, Google Calendar)
Excellent written and verbal communication skills
Strong attention to detail and organizational abilities
Ability to work independently and handle confidential information
Preferred SkillsExperience with CRE industry terminology and processes
Project management capabilities
Proficiency in presentation software and document management systems
Compensation & BenefitsCompetitive base salary commensurate with experience
Comprehensive benefits package
Professional development opportunities
Flexible work arrangements
This role offers the opportunity to work closely with senior leadership while contributing to the success of a leading commercial real estate organization.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.