Executive Assistant

5 days ago

Perungudi Chennai Tamil Nadu, India ACSASS Full time

Job Title: Executive Assistant

**Job Description**:
The Executive Assistant will provide comprehensive administrative, logístical, and organizational support to senior executives. This position requires handling sensitive and confidential information with discretion and maintaining a high level of professionalism in a fast-paced environment.

Key Responsibilities:

- **Administrative Support**: Manage and maintain executives' schedules, appointments, and travel arrangements. Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
- **Communication Management**: Act as the point of contact among executives, employees, clients, and other external partners. Manage information flow in a timely and accurate manner.
- **Meeting Preparation**: Prepare meeting agendas, perform background research, and provide necessary briefings. Take detailed minutes and follow up on action items.
- **Document Management**: Prepare and edit correspondence, communications, presentations, and other documents. File and retrieve documents and reference materials.
- **Project Management**: Assist in project management by coordinating with internal and external stakeholders to ensure timely completion of projects.
- **Financial Duties**: Manage expense reports and budgets, including tracking expenditures and performing basic bookkeeping tasks.
- **Event Planning**: Assist in planning and organizing company events, conferences, and meetings.

Skills and Qualifications:

- **Proven experience** as an Executive Assistant, Personal Assistant, or similar role.
- **Excellent MS Office knowledge** and familiarity with office management software (e.g., ERP, CRM).
- **Outstanding organizational and time management skills.**:

- **Excellent verbal and written communications skills.**:

- **Discretion and confidentiality.**:

- **High School diploma; additional qualification as a Personal Assistant or Secretary will be a plus.**

Personal Attributes:

- Ability to multitask and prioritize daily workload.
- High level of professionalism and discretion in handling confidential information.
- Excellent interpersonal skills.
- Ability to work under pressure and meet deadlines.
- Self-motivated and able to work independently as well as part of a team.

Work Environment:

- This role typically works in an office environment but may require travel to meet with stakeholders or manage remote events.
- Standard working hours with the possibility of overtime during busy periods.

Conclusion:
The Executive Assistant plays a critical role in ensuring the smooth operation of the executive office, providing vital support that allows executives to focus on decision-making and leadership tasks. This role demands a highly organized, proactive, and dedicated individual capable of managing multiple tasks and responsibilities in a dynamic and fast-paced environment.

**Job Types**: Full-time, Permanent, Fresher, Internship

Pay: ₹13,000.00 - ₹15,000.00 per month

**Benefits**:

- Paid sick time

Schedule:

- Day shift
- Morning shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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