Office Administration Assistant

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We are seeking an organized, detail-oriented **Office and Administrative Manager** to join our team at **L.B. ENGINEERING PVT. LTD.**, a leading Electrical Testing & Commissioning company. In this role, you will oversee the daily operations of the office, handle administrative tasks, and provide support for our team of engineers, technicians, and management. Your contributions will help ensure smooth operations and allow us to maintain a high level of service to our clients.
- **Key Responsibilities**:_

**Office Management**:

- Oversee the day-to-day office operations, ensuring the office runs efficiently and effectively.
- Manage office supplies, equipment, and vendor relationships, ensuring all office needs are met promptly.
- Organize office space, equipment, and resources to maintain a productive and safe work environment.
- Coordinate meetings, schedules, and appointments for senior staff and management.

**Administrative Support**:

- Provide administrative support to project managers, engineers, and other key personnel.
- Prepare and manage documentation related to testing and commissioning projects, including reports, certifications, and compliance records.
- Assist in preparing proposals, contracts, and project timelines for electrical testing and commissioning projects.
- Maintain and update project databases and tracking systems to ensure all project information is accurate and up-to-date.

**Client and Vendor Liaison**:

- Act as the primary point of contact for clients and vendors for administrative and office-related matters.
- Schedule and coordinate meetings with clients, ensuring effective communication and follow-up.
- Assist in managing relationships with subcontractors and service providers for electrical testing and commissioning services.

**Finance and Accounting Support**:

- Assist with invoicing, tracking payments, and maintaining financial records for project-related expenses.
- Prepare and submit purchase orders for office supplies and project materials.
- Help maintain the company’s budget for office operations, ensuring cost efficiency.

**Compliance and Documentation**:

- Maintain and ensure compliance with company policies, procedures, and industry regulations for safety, quality, and documentation.
- Support project teams by managing compliance documentation for electrical testing and commissioning projects.

**Team Coordination & Reporting**:

- Coordinate with project teams to ensure that tasks, deadlines, and deliverables are being met.
- Assist in preparing project status reports for management meetings and client updates.
- Support HR functions, including scheduling interviews and onboarding new employees.
- **Requirements**:_
- Proven experience as an office manager or administrative manager, preferably in an engineering, electrical, or technical environment.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Knowledge of office management systems and procedures.
- Familiarity with electrical testing and commissioning terminology and procedures is a plus.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving skills.
- Ability to work independently as well as part of a team.
- Professional demeanor and ability to handle confidential information.
- **Preferred Qualifications**:_
- Previous experience working in the electrical, engineering, or testing and commissioning industries.
- Familiarity with project management tools or software.
- Basic understanding of financial and invoicing procedures.
- **Benefits**:_
- Competitive salary.
- Career development and training opportunities.

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹10,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Application Question(s):

- Are you comfortable managing multiple administrative tasks such as scheduling, data entry, managing office supplies, and handling correspondence, while maintaining attention to detail and meeting deadlines?

Work Location: In person