Executive Secretary

4 days ago

Bhattia Ludhiana Punjab, India DIMPLE PACKAGING PVT. LTD Full time

Job Title**:Executive Secretary**

**Duty timing 9:30 am to 6:30 pm**

**Job Overview**:An executive secretary provides high-level administrative support to executives, facilitating efficient office operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

**Key Responsibilities**:

- Administrative Support:

- Manage executives’ calendars, scheduling appointments, and coordinating meetings.
- Prepare and edit correspondence, reports, and presentations.
- Handle travel arrangements and itineraries for executives.

**Communication**:

- Serve as the point of contact between executives and internal/external stakeholders.
- Answer and direct phone calls, responding to inquiries as appropriate.

Maintain confidentiality of sensitive information.

**Documentation and Record Keeping**:

- Organize and maintain files, records, and documentation, both electronic and paper.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Assist in preparing financial and budget reports.

**Project Coordination**:

- Support project management by coordinating tasks and tracking progress.
- Collaborate with other departments to ensure project deadlines are met.

**Office Management**:

- Order office supplies and manage inventory.
- Coordinate office maintenance and manage relationships with service providers.

**Event Planning**:

- Organize and coordinate company events, conferences, and meetings.
- Handle logistics, catering, and communication for events.

Required Skills and Qualifications:
**Education**: 10, 10+2 or above

**Experience**: 3-5 years of experience in an administrative role, preferably supporting senior executives.

**Technical Skills**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software; familiarity with office equipment.

**Communication Skills**: Excellent verbal and written communication skills; ability to interact professionally with various stakeholders.

**Organizational Skills**: Strong organizational and time-management skills; ability to prioritize tasks effectively.

**Problem-Solving**: Ability to handle complex situations and make decisions independently.

**Confidentiality**: High level of discretion and confidentiality in handling sensitive information.

**Working Conditions**:

- Typically works in an office environment.
- May require extended hours or flexibility to accommodate executives' schedules.

Career Advancement:
An executive secretary may advance to roles such as office manager, executive assistant to higher-level executives, or other managerial positions within the organization.

This profile outlines the essential aspects of the executive secretary role, which may vary slightly depending on the specific industry or company needs.

Pay: ₹20,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

Expected Start Date: 17/10/2024

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