Office Executive

3 days ago

Bhattia Ludhiana Punjab, India DIMPLE PACKAGING PVT. LTD Full time

An office secretary, also known as an administrative assistant or office assistant, plays a vital role in the smooth operation of an office. Here’s a detailed job profile outlining the key responsibilities, skills, qualifications, and work environment for this position:
**Job Title: Office Secretary / Office Executive**

**Duty timing 9:30 am to 6:30 pm**

**Job Summary**

The office secretary is responsible for managing various administrative tasks to support the office's efficiency and productivity. This role involves a combination of clerical duties, communication, and organizational tasks.

Key Responsibilities

1. **Administrative Support**:

- Answering and directing phone calls.
- Greeting visitors and clients.

2. Scheduling and Coordination:
Maintaining calendars for executives or teams.

Organizing meetings and appointments.

Coordinating travel arrangements.

3.Document Management:
Preparing and editing documents, reports, and presentations.

Maintaining filing systems (both electronic and paper).

Ensuring documentation complies with office policies.

4. Data Entry and Record Keeping:
Inputting and updating data in databases or spreadsheets.

Assisting with billing, invoicing, and expense tracking.

Maintaining inventory of office supplies.

5. Communication:
Acting as a liaison between different departments or teams.

Conveying information clearly and effectively to stakeholders.

Handling confidential information with discretion.

6. Problem Solving:
Addressing inquiries and resolving issues promptly.

Assisting in project management and workflow coordination.

**Required Skills**:
Organizational Skills: Ability to manage multiple tasks efficiently.

Communication Skills:Strong verbal and written communication abilities.

Technical Proficiency: Familiarity with office software (e.g., Microsoft Office Suite, Google Workspace).

Time Management: Prioritizing tasks effectively to meet deadlines.

Attention to Detail: Ensuring accuracy in documentation and data entry.

Interpersonal Skills: Ability to work collaboratively in a team-oriented environment.

**Qualifications**:
Education: High school diploma or equivalent; associate’s or bachelor’s degree in business administration or a related field is a plus.

Experience: Previous experience in an administrative / office executive role or similar preferred; internships or entry-level positions can be beneficial.

Work Environment

Hours: Generally full-time, with potential for overtime during peak periods.

Team Dynamics: Often collaborates with various departments and interacts with clients or customers.

Career Advancement

Opportunities for advancement include roles such as executive assistant, office manager, or administrative supervisor. Additional training or certification may enhance prospects for career growth.

This job profile provides a comprehensive overview of the role of an office secretary, highlighting its importance in maintaining an organized and efficient workplace.

Pay: ₹20,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

**Education**:

- Higher Secondary(12th Pass) (preferred)

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

Expected Start Date: 17/10/2024

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