Executive Assistant

6 days ago


Pune Maharashtra, India Benchmark IT Solutions Full time

**Job Information**:
Date Opened
- 04/28/2025

Job Type
- Full time

Industry
- Technology

City
- Pune City

State/Province
- Maharashtra

Country
- India

Zip/Postal Code
- 411002

**About Us**:

- Since our establishment in 2005, we have been focused on helping our clients build their Software Products/Projects.
- Our founders had software development engineering background, our focus has always been in having strong delivery capability. This has resulted in extremely happy clients from day one and we continue to be the preferred partner for the clients we have acquired in our first year.

As we continued our journey and growth, we have expanded our team with different technology stacks and right technical solutions. Our 200+ people team continues to pleasantly surprise our clients across different technologies.

Key Accountabilities
Support the CEO by working closely with his office to ensure smooth running via:

- Calendar Management: Schedule and manage the CEO's appointments, meetings, and travel arrangements, ensuring timely responses as needed. Ensure the CEO's time is allocated efficiently and prioritize conflicting demands. Ensure timely completion of mandatory training and other relevant time-bound tasks assigned to the CEO.
- Meeting Coordination: Organize and coordinate meetings for the CEO, including where needed assisting with preparing agendas, taking minutes, and following up on action items. Ensure all necessary materials are prepared/ received in advance.
- Office Management: Manage day-to-day operations of the executive office, including all expenses, maintaining filing systems, managing office supplies and equipment, annual leave records management, distribution list management and any other relevant tasks.
- Project Management: Assist with special projects and initiatives as assigned by the CEO/ CEO office. Track progress and ensure deadlines are met.
- Serve as the first point of contact for all queries, screening, redirecting, and actioning incoming matters, and following up as required.
- Support the delivery of CEO-led projects, including scheduling complex, multi-time zone meetings; managing correspondence, reports, presentations, agendas, and minutes; and ensuring pre-work is completed proactively.
- Coordinate all business travel, logistics, meeting arrangements, and track expenses.
- Coordinate All Hands meetings and other meetings, including creating high-quality slide decks that are engaging and relevant to the audience.
- Followup on the reports, statistics, setting up the meetings for the leadership connect.

Communicate with managers and leaders
- manage the meetings schedule.

**Requirements**:
Job location: Pune ( Baner Office)

Requirement:

- **
MBA ( IT, Finance Or Marketing).**
- **
Experience: 3-5 years**
- Acted as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation
- Performed multiple tasks seamlessly to meet deadlines.
- Proficiency in using the latest technology for efficiency.
- C-Level stakeholder engagement and alignment skills


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