Executive Assistant

6 days ago

Bavdhan Pune Maharashtra, India Fifth Estate Full time

**Key Responsibilities**:
**1. Project Coordination & Status Tracking**:

- Regularly collect and consolidate project status updates from internal team members.
- Act as the central point of contact for coordinating project-related information and ensuring alignment across teams.

**2. Client Communication & Feedback**:

- Address incoming client inquiries promptly, providing relevant information and necessary documentation to facilitate smooth communication.

**3. Research & Implementation Support**:

- Conduct research on organizational needs and spearhead the implementation of tools and systems to enhance productivity.
- Investigate industry trends and organizational structures, contributing to strategic decision making processes.

**4. Support for Research & Strategy Projects**:

- Assist in the execution of research and strategy projects by analyzing industry reports, creating presentations, and coordinating with clients to ensure the successful delivery of project objectives.
- Participate in strategic discussions, providing valuable insights from research findings.

**5. Team Support & Task Management**:

- Support team leads by tracking the progress of assigned tasks, such as training plans, induction plans,and updates on ongoing assignments.
- Provide general support to HR, Finance, and Admin teams in their day-to-day functions, helping to streamline operations and enhance team efficiency.

**6. Administrative & Calendar Management**:

- Manage calendars, schedule meetings, and handle travel arrangements to optimize the executive team's time and productivity.
- Perform basic administrative duties, including document management, filing, and handling correspondence.

**7. Process Improvement & Efficiency**:

- Identify opportunities for process improvements within the organization, proposing and implementing solutions to streamline operations and enhance efficiency.
- Collaborate with different departments to ensure the successful adoption of new tools and practices.
- Ability to work independently with minimum supervision, proactively solve problems and take ownership of task completion and quality of deliverables.

**Qualifications**:
**- Communication Skills**:Excellent written and verbal communication skills, with the ability to interact effectively with both internal teams and external clients.
**- Organizational Skills**:Strong organizational abilities, capable of managing multiple projects and tasks with attention to detail and a high level of accuracy.
**- Technical Proficiency**: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management and productivity tools.
**- Problem-Solving**:A proactive approach to identifying issues and implementing solutions, with the ability to work independently and as part of a team.
**- Time Management**:Excellent time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
**- Interpersonal Skills**:A collaborative and supportive team player, able to build positive relationships with colleagues and clients.

If you are a self-motivated individual with a passion for organization, efficiency, and supporting a team in achieving its goals, we would love to hear from you

Application Question(s):

- How much years of experience you have in Ms-Excel ?
- How much years of experience you have in Ms-Powerpoint ?

**Experience**:

- total work: 2 years (required)

**Location**:

- Bavdhan, Pune, Maharashtra (required)

Work Location: In person

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