Executive Assistant to CEO

2 days ago

Ashok Nagar Ranchi Jharkhand, India SANMAT Full time

**Job Title**: Executive Assistant (EA) to the CEO

**Location**: Ranchi

**Reports to**: CEO

**Position Overview**:
The Executive Assistant (EA) to the CEO will support the CEO, ensuring smooth operations and effective communication between the CEO, Directors, Senior Management, and external stakeholders. The EA will be a key liaison in managing the CEO’s schedule, handling correspondence, coordinating meetings, and overseeing other administrative functions. This position requires a proactive, organized individual with strong communication skills and the ability to handle sensitive information with discretion.

**Key Responsibilities**:
**Administrative Support**:

- Manage the CEO’s calendar, schedule meetings, and appointments, ensuring proper prioritization and timely reminders.
- Coordinate travel arrangements, itineraries, and accommodations for the CEO, as necessary.
- Prepare and review documents, reports, and presentations for the CEO’s meetings and communication.

**Communication & Liaison**:

- Serve as the primary point of contact between the CEO and senior management, project teams, and external stakeholders.
- Ensure timely and accurate communication between the CEO and internal/external parties, following up on action items and pending tasks.
- Attend meetings with the CEO as required, taking notes and ensuring relevant follow-up.

**Confidentiality & Discretion**:

- Handle sensitive and confidential information with discretion, ensuring that it is shared only with appropriate parties.
- Maintain the confidentiality of both internal and external communications and activities related to the CEO’s office.

**General Support**:

- Provide ad-hoc administrative support as needed, including preparing reports, conducting research, and assisting in the preparation of presentations and speeches.

**Qualifications**:

- **Education**: Minimum Bachelor’s degree in Business Administration, BSW, MBA, Management, Development studies, MSW,. A Master’s degree is a plus.
- **Experience**: Minimum of 3-5 years of experience in an executive assistant or similar role, ideally supporting senior leadership in nonprofit set up.
- **Skills**:

- Excellent organisational and time-management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint).

**Working Conditions**:

- Full-time position based in Ranchi (8 hours; Monday to Saturday)
- Occasional field travel may be required.
- Flexible hours may be necessary to accommodate the CEO’s schedule.

**Remuneration**: Negotiable (based on experience and CTC last drawn)

**How to Apply**:
Pay: ₹20,000.00 - ₹50,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Internet reimbursement
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Fixed shift

Supplemental Pay:

- Overtime pay

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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