Executive Assistant to CEO

14 hours ago

Jayanagar Bengaluru Karnataka, India Vandyam Prasada Foods Private Limited Full time

**EXECUTIVE ASSISTANT TO CEO**

**JOB OVERVIEW**:
**REQUIRED QUALIFICATION**:

- Education: Bachelor’s degree or equivalent work experience.
- Experience: Minimum of 2 years in an executive assistant or similar role, supporting C-suite executives.

**PREFERRED QUALIFICATION**:

- Previous experience supporting a CEO or senior executive in a fast-paced or high-growth company.
- Knowledge of business operations, strategic planning, and board management.
- Experience in handling confidential and sensitive business matters.

**REQUIRED SKILLS**:

- Excellent verbal and written communication skills.
- Strong organizational skills and ability to manage multiple projects simultaneously.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other productivity tools.
- Exceptional attention to detail and ability to prioritize tasks in a fast-paced environment.
- High level of professionalism and integrity.
- Strong problem-solving and critical thinking abilities.
- Ability to maintain a calm and composed demeanor under pressure.

**KEY RESPONSIBILITIES**:

- **Executive Support**:

- Manage the CEO’s calendar, appointments, and travel arrangements, ensuring efficient use of time.
- Act as a liaison between the CEO and internal/external stakeholders, including board members, senior leadership, clients, and partners.
- Coordinate and prepare materials for meetings, presentations, and reports.
- Handle confidential information and sensitive issues with discretion and professionalism.
- Prioritize and manage tasks independently while keeping the CEO informed of important deadlines and issues.
- **Communication Management**:

- Organize and maintain CEO’s files, records, and documents, ensuring that everything is easily accessible.
- **Meeting & Event Coordination**:

- Organize and coordinate meetings, conference calls, and video conferences for the CEO and other executives.
- Plan and execute events, including board meetings, company off-sites, and special CEO engagements.
- **Project Management & Coordination**:

- Assist the CEO in managing key projects, ensuring deadlines are met and tracking deliverables.
- Provide administrative support for strategic initiatives, including scheduling, data collection, and status reporting.
- Track and follow up on action items from meetings to ensure timely completion.
- **Financial Assistance**:

- Assist in managing the CEO’s reports and follow up with donors and clients.
- Followup bills clearance for executive-related activities.
- **Office Management**:

- Oversee the day-to-day operations of the executive office, including office supplies, technology, and facilities management.
- Maintain a professional and organized office environment.
- **Confidentiality & Discretion**:

- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Act as the CEO’s trusted advisor and confidante when needed.

Pay: Up to ₹30,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)
- executive assistant: 1 year (required)

Work Location: In person

Expected Start Date: 02/12/2024

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