Junior Admin

6 days ago

Noida Uttar Pradesh, India W3villa Technologies Full time

**Role and Responsibilitis**:

- Maintain and organize both physical and digital files for easy access.
- Monitor inventory of office supplies, reorder when necessary, and manage vendor relationships.
- Ensure office equipment (printers, copiers, etc.) is in good working condition and arrange for repairs when needed.
- Draft and send letters, memos, and other communications on behalf of Sr. IT & Admin Executive for the organization.
- Schedule and coordinate meetings, including sending invites, preparing agendas, and taking minutes for Sr. IT & Admin Executive.
Manage executives’ calendars, scheduling appointments and meetings while avoiding conflicts.
- Greet and assist visitors, clients, or customers in a professional manner.
- Address inquiries and resolve issues or direct them to appropriate personnel.
- Assist with tracking and reporting expenses, process invoices and reimbursements.
- Assist in planning and executing projects, ensuring timelines and deliverables are met.
- Work with different departments to facilitate communication and ensure project alignment.
- Identify areas for improvement in administrative processes and suggest solutions.
- Maintain confidentiality of sensitive information, handling it with discretion and integrity.
- Utilize office software (e.g., Microsoft Office Suite, Google Workspace) and other tools (e.g., project management software) effectively.
- Provide basic troubleshooting for common office technology issues.
- Ensure smooth operation of an office and organization.
- Ability to perform additional Task as per the requirement.

**Skills**:

- Ability to manage multiple tasks and prioritize effectively.
- Strong verbal and written communication abilities.
- Precision in documentation and reporting.
- Ability to think critically and resolve issues efficiently.
- Strong relationship-building skills with colleagues and clients.
- Effectively managing time to meet deadlines and handle various responsibilities.

**Education & Experience**:

- **Education**: High school diploma is often required; an associate degree or bachelor’s degree in a related field may be preferred.
- **Experience**: Prior experience in an administrative role is beneficial, with familiarity in office procedures and equipment.

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