Time Office Assistant

**Job Title: Time Office Assistant - Sweet Line** Company**:Sharman Jain Foods Pvt Ltd** Location: Village Lodhowal, Mega Food Park, Ludhiana-141008 Department: Human Resources / Administration Reporting To: HR Manager Job Summary: The Time Office Assistant will be responsible for the accurate and efficient management of employee attendance, timekeeping, and related administrative tasks for our "Sweet Line" production facility. This role is critical in ensuring timely and accurate payroll processing, maintaining compliance with labor laws, and supporting the overall HR operations of the plant. **Key Responsibilities**: - **Attendance Management**: - Oversee daily attendance recording for all factory staff (production, maintenance, quality, etc.) using biometric systems, manual registers, or other designated methods. - Regularly reconcile attendance data, identify discrepancies, and follow up with respective department heads for clarifications. - Manage shift schedules and rotations, ensuring proper recording for different shifts. - Track and record employee leaves as per company policy and legal regulations. - Monitor and track late comings, early departures, and absenteeism, generating reports for review. - **Payroll Support**: - Prepare and compile accurate attendance and leave data for monthly payroll processing. - Calculate overtime hours based on approved sheets and company policy. - Assist in generating various payroll-related reports as required. - **Record Keeping & Compliance**: - Maintain up-to-date and accurate employee records, including personal details, joining dates, designation, and any changes. - Ensure all time office records are meticulously organized, filed, and easily retrievable for audits. - Assist in ensuring compliance with relevant labor laws and regulations related to attendance, working hours, and leave management (e.g., Factories Act, Shops & Establishments Act). - Prepare and submit required reports to internal management or external authorities as needed. - **Administrative & Communication**: - Serve as the first point of contact for employee queries related to attendance, leave balances, and timekeeping. - Assist in onboarding formalities for new hires, including explaining time office procedures. - Liaise with department supervisors and HR for any attendance or employee record-related matters. - Maintain confidentiality of all employee information. - Support general administrative tasks within the HR/Admin department as required. **Qualifications**: - **Education**: Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field. - **Experience**: 0-2 years of experience in a Time Office, HR Assistant, or Administrative Assistant role, preferably in a manufacturing environment food industry experience is a plus. **Skills**: - Proficiency in MS Office Suite, especially Excel for data entry, basic formulas, and reporting. - Familiarity with attendance management software/biometric systems is highly desirable. - Excellent data entry speed and accuracy. - Strong organizational and record-keeping skills. - Good written and verbal communication skills Hindi and English required; local language a plus. - High level of attention to detail and accuracy. - Ability to handle confidential information with discretion. - Proactive, responsible, and a strong team player. **What We Offer**: - Opportunity to work in a dynamic and growing food manufacturing environment. - Hands-on experience in HR administration and time management. - A supportive work culture focused on quality and safety. - Provide One time Meal & Bonus Pay: ₹15,000.00 - ₹22,000.00 per month **Benefits**: - Food provided Schedule: - Morning shift Supplemental Pay: - Yearly bonus **Language**: - Hindi (preferred) - English (preferred) Work Location: In person