Executive - Documentation & Operations

3 days ago


Chennai, India URBX Worldwide Logistics Full time

**Designation**: Executive - Documentation & Operations

**Role**: Documentation & Operations

**Department**: Operations

**Reporting to**:

- Minimum 2 years in Freight forwarding industry Documentation
- Good written and verbal English communication
- Team Player
- Contacts with the Shipping Line - Marketing, Documentation, Operations & Empty Yards, Vendors

**Job Description (Not Limited To)**
- Assist Marketing Dept in Negotiating rates with shipping line (Export / Import)
- Assist marketing Department in Filling rates and placing booking with shipping lines
- Prepare the pre shipment Planning of the Shipper / Consignee in coordination with the CSS & Customer
- Coordinate with CHA to ensure that the gate in is done promptly & docs submitted accordingly.
- Ensure the details of the Pickup, Clearance, Gate and SOB details are advised to CSS
- Ensure that the SI are submitted promptly and follow up on approval by the Shipper, so that BL are released promptly.
- Coordinate with CSS and Finance for the release of BL
- Ensure Post -Shipment Documentation (import - Air and Sea).
- Ensure that the Pre Alerts are send to the consignees immediately on intimation from the Agent / Shipping Line.
- Ensure Sub Line Manifestation and Consols are dones promptly in case of Imports.
- Verify the invoices are prepared correctly by the finance Department basis the nature of Shipments.
- Issuance of Cargo Delivery Order on payment of the Dues and basis on Production of Bank Endorsed original BLs only ( as the case may be ).
- Comply with agent instructions in case of Delivery of Cargo.
- Ensure that No cargo is released basis LOI, unless approved by URBX.
- Confirmation to be taken from Co Loader / Shipping line / Airlines on Space and Sailing details.
- Maintaining / Tracking Schedules as committed to client..
- Post Shipment Documentation (import/Export - Air and Sea) Key Accounts
- Coordinate with the CHA, regarding the requirements of each enquiry, understand and transmit to the CSS.
- Coordinate with surveyors, yards regarding the availability of Containers, cargo specific surveys.
- Collect the Invoices from Shipping after empty lift off and coordinate with Finance for the raising invoice and collecting dues from the importer.
- Maintaining the Operations Tracking Sheet.

Schedule:

- Fixed shift

**Speak with the employer**
+91 7593018888



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