Documentation Executive

3 days ago

Chennai, Tamil Nadu, India Odak Solutions Full time ₹ 4,00,000 - ₹ 6,00,000 per year

Job description: Junior Associate Export documentation.

Candidates with experience in Malaysia and Singapore process are preferred.

Company overview:

Odak Solutions was established in 2019 by a group of seasoned professionals bringing diverse domain expertise and extensive industry knowledge. Since its inception, Odak Solutions has established itself as a frontrunner in the Logistics BPO sector, specializing in tailored Back Office services exclusively for the Shipping & Logistics industry. Leveraging profound industry insights, SLA-driven processes, and advanced technological prowess, we guarantee efficient and precise management of documentation, coordination, operations, and accounting. Our logistics back-office solutions empower Freight Forwarders, NVOCC Agencies, and Liners to boost productivity, expedite turnaround times, reduce operational expenses, and enhance profitability.

Job description:

e are looking for a detail-oriented Freight Forwarding Junior Executive to manage HBL/MBL preparation, handle Bill of Lading documentation, and use ERP platforms effectively. Responsibilities include preparing arrival notices, delivery orders, and managing correspondence with shipping lines, clients, and overseas agents. The role also involves handling customer and vendor invoices, and performing ISF and AMS filings.

Responsibilities:

  • Prepare House Bill of Lading (HBL) and Master Bill of Lading (MBL)
  • Handle Bill of Lading documentation activities including booking, Shipping Instruction (SI) filing, Verified Gross Mass (VGM) submission, Form 13, Odex, etc.
  • ERP platforms of carriers and INTRA for efficient operations.
  • Prepare arrival notices and delivery orders.
  • Maintain correspondence with shipping lines, co-loaders, clients, and overseas agents.
  • Manage and review customer and vendor invoices.
  • Perform ISF (Importer Security Filing) and AMS (Automated Manifest System) filing.

Requirements:

  • Bachelors degree in Business Administration, or a related field.
  • Minimum 1 2 years of experience in freight forwarding or logistics is preferred.
  • Familiarity with Bill of Lading (BL) documentation and related processes.
  • Knowledge of ERP platforms used by carriers and INTRA.
  • Proficiency in preparing arrival notices and delivery orders.
  • Strong communication skills for effective correspondence with shipping lines, co-loaders, clients, and overseas agents.
  • Understanding of customer and vendor invoicing processes.
  • Experience with ISF and AMS filing requirements.
  • Detail-oriented with strong organizational skills.
  • Ability to work independently and as part of a team in a fast-paced environment.

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