import documentation executive

3 days ago


Chennai, Tamil Nadu, India Randstad MENA Full time ₹ 4,00,000 - ₹ 8,00,000 per year
Job Description

Job Details
This job offer closes 12 December 2025

Summary

Location: Chennai, Tamil Nadu
Company: A client of Randstad India
Type: Permanent
Posted On: 13 October 2025

Reference Number: JPC

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Job Details Job Summary:

We are looking for a detail-oriented and experienced Import Documentation Executive to manage and coordinate all activities related to import documentation. This is a remote work opportunity ideal for candidates who are self-driven, organized, and familiar with international trade and logistics processes.

Key Responsibilities:
  • Prepare, verify, and process all import-related documentation (Invoices, Packing Lists, Bills of Lading, COO, etc.)
  • Liaise with shipping lines, freight forwarders, customs brokers, and internal teams to ensure timely and accurate document flow
  • Coordinate with suppliers and ensure all pre-shipment and post-shipment documentation is in place
  • Monitor shipment status and update internal systems accordingly
  • Ensure compliance with international trade regulations and import procedures
  • Maintain proper records and filing systems for all import documentation
  • Handle documentation audits and assist in resolving discrepancies
  • Communicate with finance team for duty payments and documentation for remittances
  • Prepare and submit documents for customs clearance
  • Track and manage deadlines related to LC (Letter of Credit) and other financial instruments if applicable
Requirements:
  • Minimum 2 years of experience in import documentation (preferably in a remote or semi-remote setup)
  • Strong knowledge of international shipping terms (Incoterms), LC procedures, and import compliance
  • Proficient in MS Office (Excel, Word) and document handling software/tools
  • Good written and verbal communication skills
  • Ability to work independently and meet deadlines
  • Reliable internet connection and home office setup


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