Executive Assistant

1 week ago

Bengaluru Karnataka, India Wolken Software Pvt Ltd Full time

Position - Executive Assistant to Directors

Experience: 2-4 years

Key Responsibilities:
Calendar Management: Coordinate and manage Directors’ schedule,

including scheduling meetings, appointments, and travel arrangements.

Communication: Act as the primary point of contact between the

calls, and correspondence effectively.

Administrative Support: Handle administrative tasks such as drafting

correspondence, preparing reports, and maintaining files and records

for the Directors.

Meeting Coordination: Prepare agendas, PowerPoint presentations,

attend meetings, take minutes, and follow up on action items as

needed.

Travel Arrangements: Arrange travel itineraries, accommodations, and

logistics for business trips.

Expense Management: Track and reconcile expenses, prepare expense

reports, and ensure compliance with company policies.

Information Management: Organize and maintain documents,

databases, and other confidential information.

Project Support: Assist with special projects, research, and

presentations as assigned by the executive team.

Problem Solving: Anticipate needs and proactively address issues to

support the executive's effectiveness and productivity.

Qualifications:

- MBA is preferred.
- Proven experience as an executive assistant or similar role.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office suite and other relevant software.
- Ability to handle confidential information with discretion.
- Flexibility and adaptability to changing priorities.
- Attention to detail and accuracy in work.
- Professional demeanor and appearance.

Additional Requirements:

- Willingness to work occasional evenings or weekends as needed.
- Ability to multitask and prioritize tasks effectively.
- Knowledge of office management systems and procedures.
- Experience in a fast-paced, dynamic environment is a plus.

Pay: ₹12,544.52 - ₹46,877.79 per month

**Benefits**:

- Food provided
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

Work Location: In person

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