Executive Assistant

1 day ago

Bengaluru Karnataka, India MANN+HUMMEL Full time

Executive Assistant

Bangalore, Indien | Produktion | Berufserfahrene | Unbefristet | April 16, 2025-
- Job Description
- Main Tasks
- JD: Manage highly dynamic calendars of regional and global executives by assisting in scheduling the meetings, co-ordinating for agenda, calendar updates, rescheduling meetings etc.
- Prioritize, follows up of incoming topics and driving the tasks with stake holders and report the outcome to the Executives, including those of a sensitive or confidential in nature
- Ability to handle queries in absence of Executives, participate in meetings on behalf of Executives, prepare minutes of meetings and follow-ups
- Travel Assistance includes flight booking, hotel reservations, visa arrangements, flight checkins, travel itineraries / agenda, end to end travel management
- Assists in organizing and coordinating of senior management team meetings, off-sites, necessary arrangements of meetings like booking conference room, checking on IT requirements and other meeting requirements
- Performing other tasks according to the direct supervisor.
- Proactive stake holder management
- Accountable for regular reporting and monitoring of designated tasks/tickets
- Adheres to M+H Values and follows the guidelines of M+H Code.
- Your Profile
- Minimum 2-3 years of experience as Executive Assistant or Business Assistant in a multinational organization.
- Hands on experience in working with Management and Senior Executives
- Capable of maintaining discretion and confidentiality in all topics
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
- Experienced in Shared Service Centre environment (ticketing tool, SLA KPIs)
- Hands on experience in documentation using MS Office (Outlook, Excel, Powerpoint, Word,..)
- Good Team player, service mindset & customer centric approach, flexibility, good time management, process oriented thinking, stress management
- High standards of communication skills both written and spoken English
- German/ French language skills will be an added advantage
- Willingness to work in shifts (Asian / European time / US Timezone)
- Are you full of ideas? Are you keen to take on responsibility and really achieve something? Then our doors are open to you. This company lives out its values, gives people the freedom to use their own initiative, and offers many development exciting opportunities and many exciting projects - all of which awaits you here.

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