Executive Assistant

Job Title: Executive Office Assistant to the Director

Location: Bangalore, India

Type: Full-Time, Work from Office

Description

Engenius Matrix Pvt Ltd is seeking a dynamic and highly organized Executive Office Assistant to support the Director in managing day-to-day operations and strategic initiatives. Based in Bangalore, this pivotal role requires a proactive individual with exceptional multitasking abilities, discretion, and a commitment to excellence. If you thrive in a fast-paced environment and enjoy being the right hand to a visionary leader, this is the role for you

Role of the Executive Office Assistant

The Executive Office Assistant will act as a critical partner to the Director, ensuring smooth execution of tasks, coordination among teams, and efficient handling of administrative and strategic responsibilities. This role offers a unique opportunity to work closely with the leadership team and contribute to shaping the

future of Engenius Matrix.

Attributes Required for the Executive Office Assistant

We are looking for someone who:

- Demonstrates a high degree of professionalism and discretion.
- Is detail-oriented, organized, and able to manage multiple priorities effectively.
- Has excellent communication and interpersonal skills.
- Possesses strong problem-solving abilities and takes initiative.
- Has a collaborative mindset and works well in team environments.

What Actions Will the Executive Office Assistant Take in This Role?

The Executive Office Assistant will:

- Streamline the Director’s schedule and ensure alignment with company priorities.
- Foster communication between internal teams and external stakeholders.
- Anticipate the Director’s needs and proactively address challenges.
- Contribute to high-level projects and strategic planning.
- Manage the travel plan of the Director and the company associates.

Key Job Responsibilities
- Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Serve as the primary point of contact for internal and external communications on behalf of the

Director.
- Prepare agendas, minutes, and reports for meetings.
- Handle confidential documents and ensure their security.
- Coordinate and oversee logistics for events, conferences, and off-site meetings.
- Track and follow up on action items from meetings.
- Support in preparing presentations and key documents for the Director.
- Assist with personal tasks and administrative duties as required.

A Day in the Life

Imagine starting the day by aligning the Director’s calendar with strategic priorities, preparing briefing notes for an upcoming client meeting, and coordinating a team review session. Later, you’ll draft a presentation

for a high-stakes project and manage follow-ups from the morning’s meetings. Throughout the day you need to keep a tab of the ongoing action items and manage the travel plans for the team. The day ends with a

quick debrief with the Director to prepare for tomorrow’s challenges.

About the Team

At Engenius Matrix, we believe in fostering an inclusive, collaborative, and innovative culture. The leadership team is dynamic, forward-thinking, and committed to excellence. As the Executive Assistant, you will play an integral role in ensuring the seamless execution of our vision and strategies.

Why Engenius Matrix?

At Engenius Matrix, we are redefining engineering excellence. Join us to be part of a team that values innovation, sustainability, and a commitment to making a real impact. This role offers unique exposure to high-level decision-making and career-defining opportunities.

Work-Life Balance

We value your time and well-being. While this role involves high responsibility, we emphasize flexibility and work-life balance to ensure personal and professional growth.

Inclusive Team Culture

Engenius Matrix is proud of its inclusive culture, where every voice is heard and valued. We are committed to diversity, equity, and inclusion in all aspects of our work.

Mentorship and Career Growth

This role is designed to set you up for success. You’ll work closely with senior leadership, gain unparalleled insights, and receive mentorship to grow within the organization.

Basic Qualifications
- Bachelor’s degree in Business Administration, Communications, or related fields.
- Minimum of 3 years of experience in an executive assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills.
- Exceptional verbal and written communication skills in English.

Preferred Qualifications
- Bachelor’s degree in a relevant field.
- Previous experience supporting C-suite executives.
- Familiarity with project management tools like Microsoft Office, Trello or Asana.
- Knowledge of the industrial engineering or technology sectors.
- Ability to handle confidential information with discretion.

Language Preferences
- Proficiency in English is mandatory.
- Fl