Office Administrator

18 hours ago

Pune Maharashtra, India Byte Sigma Full time

**Job Category**:Admin**Job Type**:Full Time**Job Location**:Pune**Position Title: Office Administrator**

**Job Overview**: As an Office Administrator, you will play a vital role in ensuring the smooth operation of our office environment. You will be responsible for managing administrative tasks, supporting office operations, and providing assistance to employees and visitors. Your attention to detail, organizational skills, and ability to multitask will contribute to the efficiency and effectiveness of our workplace.

**Key Responsibilities**:

- **Administrative Support**:

- Maintain office supplies inventory and place orders as needed.
- Assist with document preparation, photocopying, scanning, and filing.
- Schedule appointments, meetings, and travel arrangements for staff members.
- **Office Operations**:

- Oversee the day-to-day operations of the office, ensuring a clean, organized, and safe work environment.
- Monitor and maintain office equipment, including printers, copiers, and fax machines.
- Coordinate with building management and vendors for facility maintenance and repairs.
- Address any office-related issues or concerns promptly and efficiently.
- **Reception and Visitor Management**:

- Greet visitors and direct them to appropriate personnel or meeting rooms.
- Manage incoming and outgoing mail, packages, and deliveries.
- Ensure security procedures are followed for access to the office premises.
- Assist with organizing office events, meetings, and conferences.
- **Data Management and Record Keeping**:

- Maintain accurate and up-to-date records, databases, and filing systems.
- Manage electronic and physical files, ensuring confidentiality and data security.
- Assist with data entry, data processing, and report generation as needed.
- Perform regular data backups and ensure data integrity.
- **Support for Staff and Team**:

- Provide administrative support to staff members, including executives and managers.
- Assist with HR-related tasks, such as onboarding new employees and maintaining employee records.
- Collaborate with other departments to support cross-functional initiatives and projects.

**Qualifications**:

- High school diploma or equivalent; associate’s or bachelor’s degree preferred.
- 2+ years of experience in office administration or related roles.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong communication and interpersonal skills, with a customer service-oriented approach.
- Attention to detail and accuracy in performing administrative duties.
- Ability to work independently with mínimal supervision and as part of a team.

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