Office Administrator

1 day ago


Bhosari Pune Maharashtra, India Fakhri Galvanisers Pvt Ltd Full time

JD: OFFICE ADMINISTRATOR

1. Front Desk
- Greet guest when they arrive at the office
- Notify company personnel of visitor’s arrival
- Direct visitors to the appropriate person and office - Complete procedures when Visitors arrive and leave
- Answer, screen and forward incoming phone calls
- Take and ensure messages are passed to the appropriate staff member
- Ensure the Reception area is tidy and presentable

2. Office administration
- Sort and distribute mail
- Receive and dispatch deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Maintain office services as required (such as cleaners and maintenance companies)
- Record inventory of raw material and consumables.
- Maintain triggers for re-order of stocks and ensure replenishment
- Monitor shelf life of stock and adhere to FIFO practices

3. Assist Accounts Department
- Prepare invoices and generate the required documents for Customer dispatch
- Responsible for incorporating accurate pricing and terms as per the Purchase Order, while processing bills.
- Responsible for reporting discrepancies in the billing process

4. General Administration
- Perform ad-hoc administration and secretarial duties
- Manage Office Attendants
- Supervises Drivers schedules, travel logs and vehicle record keeping

Competencies:
1) Effective communication

2) Active collaboration

3) Resourcefulness

4) Planning & organizing

5) Attention to detail

Qualification & Experience:
Graduate, 2yrs

Pay: From ₹18,000.00 per month

Schedule:

- Day shift

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

Work Location: In person



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