Office Administrator

22 hours ago

Aundh Pune Maharashtra, India Technosoft Solutions Full time

Job description

**Location**: Aundh, Pune (On-site)

**Experience**: 1-3 years

**Employment Type**: Full-time

**Job Overview**:
We are seeking a dependable and detail-oriented **Office Administrator** to manage daily office operations, employee attendance, leave and salary coordination, meetings, and team follow-ups. The role bridges **administration**, ensuring smooth functioning of the office while assisting management in monitoring work and reporting progress.

**Key Responsibilities: Office Administration (Daily Operations)**
- Oversee daily functioning of the office including cleanliness, housekeeping, pantry, and supplies.
- Manage vendors for utilities, internet, and office maintenance.
- Handle courier, parcels, and documentation.
- Maintain office assets, inventory, and ensure equipment is in working order.
- Greet and assist visitors, clients, and vendors.

**Attendance, Leave & Salary Coordination**
- Monitor daily staff attendance and track irregularities.
- Maintain leave records and ensure timely updates.
- Provide accurate attendance & leave inputs for payroll processing.
- Prepare reports on late arrivals, absenteeism, and leave balances.

**Meetings & Coordination**
- Schedule and manage online meetings using Microsoft Teams.
- Share agendas, record minutes, track follow-ups, and circulate action items.
- Ensure smooth communication between teams and management.

**Task & Work Monitoring**
- Track team tasks and deadlines; follow up for completion.
- Monitor Jira (or other task management tools) and highlight pending/delayed tasks.
- Report overall progress and issues to management regularly.

**HR & Employee Support**
- Maintain employee records and assist in basic HR documentation.
- Support new employee onboarding (basic orientation, office setup, etc.).
- Act as the first point of contact for staff queries related to office policies and operations.

**Skills & Requirements**:

- Bachelor’s degree in HR, Business Administration, or related field.
- 1-3 years of experience in HR/Administration/Operations.
- Proficiency in **MS Office & Microsoft Teams**.
- Knowledge of **attendance, leave, and payroll coordination**.
- Familiarity with **Jira** or other project/task tracking tools (preferred).
- Strong organizational, communication, and follow-up skills.

**What We Offer**:

- Dual exposure to **Office Administration** in a growing IT company.
- Opportunities to coordinate directly with management and teams.
- A professional environment that encourages growth and learning.

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: In person

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