Executive Secretary

5 days ago

Karnataka, India AstraZeneca Full time

**About us**

At AstraZeneca we are guided in our work by a strong set of values, and we’re resetting expectations of what a biopharmaceutical company can be. By truly following the science, we pioneer new methods, new thinking and bring unexpected teams together. From scientists to sales, lab techs to legal, we’re on a mission to turn ideas into life changing medicines that transform lives. We need great people who share our passion for science and have the drive and determination to meet the unmet needs of patients around the world. If you’re swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you’re our kind of person.

Executive Secretary provides essential support to our Country President and senior officials. She/he plays a crucial role in organizing and maintaining the CP’s schedule, as well as performing various administrative tasks.

An Executive Secretary must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently. Executive Secretary’s primary objective will be to enhance the overall efficiency of our business by ensuring the timely and efficient completion of all assigned administrative tasks.

**Key Duties and Responsibilities**
- Maintaining Country President’s agenda and assist in planning appointments, board meetings, meetings etc.
- Provides high-level administrative support and assistance to the Country President and/or other assigned country leadership team members.
- Arrange travel and accommodations for the leadership team. Manages logistics of visit of above market visitors. Partner with facilities and other teams to arrange for their accommodations, travel, meeting rooms, floor walks etc.
- Schedules meetings on behalf of Country President, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of CLT, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Performs additional duties as assigned by Country President’s

**Required Skills/Abilities**:

- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Proficient with Microsoft Office Suite with the ability to learn new or updated software.

**Reporting Relationships**
- Reporting to Country President
- No direct reports

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