Document Controller

Document Controller

**Country**:India**Position Location**:Noida, Mumbai, Bengaluru**Contract Type**:Permanent**Work Pattern**:Full Time**Sector**:Water**Discipline**:Water**Job Ref**:5378**Recruiter Contact**:Miloni Mehta, Soban Rawat**Job Overview**
Responsible for the day-to-day administration of projects/Engineering files on BIM 360 Docs and to support the flow of information by providing consistent support to the Engineering team, ensuring compliance with relevant processes and procedures and the correct use of the Document Management system.**Sucsessful selects will be responsible to perform the following activities**:

- Supporting all to ensure BIM 360 projects are managed in accordance with the Engineering BIM 360 Docs procedure
- Providing administrative support to project teams e.g. establishing review workflows, adding project team members to projects in BIM 360 and setting and managing permissions, identifying risks to the security of information
- Dealing with enquiries efficiently, professionally and effectively within service levels
- Actively checking the revision, suitability and approval of documentation
- Monitoring and checking that all documentation is stored in an auditable and retrievable state
- Measuring and reporting performance within the area of responsibility
- Undertaking regular reviews of projects on BIM 360, monitoring compliance with the relevant policies and procedures
- Providing feedback and working with project teams to resolve issues that arise
- Continuous coaching/mentoring members of the Engineering team on the correct use of BIM 360 Docs
- 1-2-1 new starter coaching relevant to their role to cover folder structure, permissions, responsibilities and location of all required material (Engineering team only)
- Working alongside the Lead Document Controller and Engineering Change Manager to identify the opportunity to develop procedures, guidance and training materials, as required
- Continually looking for/seeking feedback on opportunities to improve processes and feedback to identify areas for improvement and share best practise
- Actively questioning to avoid rework and reduce waste within process
- Encouraging the development of personal responsibility for document management across the Alliance
- Building strong relationships with project stakeholders at all levels to ensure that the use

of BIM 360 Docs is understood, supported and the value is effectively communicated
- Communicating clearly and consistently - explaining the why as well as the what when delivering key messages or engaging others in new processes and ways of working

**Skills & Experience**:

- Fluent in Autodesk BIM 360 Docs
- Excellent communication skills
- Excellent organisational skills
- Presentation skills (to all levels within a business)
- Mentoring and training skills
- Self-motivated and takes responsibility
- Passion for detail and ensuring that colleagues understand and embrace the detail.
- Provide effective and professional support
- Able to deliver on expectations
- Ability to learn and adapt to new technologies
- Ability to plan and prioritise workload

**Job Location: Noida, Bengaluru, Mumbai**
- Agile and safe working environment
- Competitive annual leave and sick leaves
- Group incentive scheme
- Group term life insurance, Workmen’s compensation and Group medical insurance coverage
- Short and Long-term Global employment opportunities
- Global collaboration and knowledge sharing
- Digital Innovation and Transformation

**Equality, diversity and inclusion**
- We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.**Agile working**
- At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.