Executive Secretary to The CEO

2 days ago

Nungambakkam Chennai Tamil Nadu, India Seamless Speciality Infra Projects Pvt. Ltd. Full time

**Job Description for an Executive Secretary to the CEO**:
**Position Summary**:
**Key Responsibilities**:

- **Manage CEO’s Calendar**: Schedule and coordinate appointments, meetings, conferences, and travel plans, ensuring efficient time management.
- **Meeting Preparation**: Prepare agendas, take detailed minutes, track follow-ups, and ensure all necessary materials and briefings are ready in advance.
- **Document Handling**: Draft, edit, and maintain confidential reports, memos, presentations, and other documents.
- **Liaison Role**: Serve as a key point of contact between the CEO and internal departments, clients, partners, board members, and other stakeholders.
- **Travel Coordination**: Organize domestic and international travel logistics, including flights, accommodations, itineraries, and expense reporting.
- **Office Management Support**: Assist with administrative duties such as filing, organizing meetings and events, and managing executive office supplies.
- **Confidentiality**: Maintain strict confidentiality and discretion in all aspects of the role.

**Requirements and Qualifications**:

- **Education**: Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
- **Experience**: Minimum of 3- 5 years’ experience in a senior-level executive assistant or secretary role, preferably reporting directly to a CEO or top executive.
- **Skills**:

- Exceptional written and verbal communication skills.
- Strong organizational and time-management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and handle high-pressure situations.
- Discretion and ability to handle confidential information.
- High level of professionalism and interpersonal skills.

**Preferred Attributes**:

- Experience in corporate or executive environments.
- Familiarity with project coordination and executive-level reporting.
- Flexible and adaptable with a proactive mindset.

Salary : ₹25,000 to ₹30,000

**Department**: Executive Office

**Reports To**: Chief Executive Officer (CEO)

**Employment Type**: Full-Time

**Schedule**:

- Day Shift
- Morning Shift

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹25,000.00 - ₹30,000.00 per month

Schedule:

- Day shift
- Morning shift

Work Location: In person

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