Executive Secretary to CEO

2 days ago

Nungambakkam Chennai Tamil Nadu, India Shri Sabhari Smelters Pvt Ltd Full time

**Urgently looking for Executive Secretary to Chief Executive Officer**

**Key Responsibilities**
- Provide high-level administrative assistance to the CEO and leadership team.
- Manage a busy calendar, schedule meetings and coordinate travel arrangements (domestic and international).
- Professionally greet and receive guests and act as the primary point of contact for all internal and external stakeholders.
- Maintain strict confidentiality of sensitive company information and communication.
- Handle daily record-keeping and filing of important business documents.
- Draft, proofread and prepare reports, presentations and correspondence swiftly and accurately.
- Assist in project management tasks, track progress, deadlines and execution.
- Manage specific projects independently on behalf of the CEO, ensuring timely completion.
- Coordinate internal and external meetings, including preparation of agendas, documentation, and follow-ups.
- Perform business research and analysis to support strategic decision-making.
- Manage government licensing work and compliance-related documentation.
- Ensure compliance with Tamil Nadu Pollution Control Board (TNPCB) regulations.
- Coordinate with regulatory authorities and manage necessary approvals, renewals and audits.
- Maintain and update all TNPCB-related documentation, ensuring accurate records and timely submissions.
- Liaise with internal teams and external consultants to ensure adherence to environmental standards and sustainability goals.
- Continuously explore and adopt new technologies to minimize time consumption and optimize workflow.
- Stay updated on visa regulations and requirements for different countries.
- Coordinate with embassies, consulates, and travel agencies for seamless travel planning.
- Act as a liaison between CEO and internal departments, external clients, vendors and regulatory authorities.
- Build and maintain strong relationships with stakeholders, ensuring smooth communication.
- Prepare high-quality presentations and reports using Microsoft PowerPoint and Excel.
- Demonstrate excellent verbal and written communication skills for effective correspondence.

**Required Skills & Competencies**
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
- Excellent communication skills (both verbal and written).
- Ability to work independently and handle high-pressure situations.
- Strong interpersonal skills and the ability to build relationships with key stakeholders.
- Proficiency in Registrar of companies (ROC).
- Sound knowledge of TNPCB compliance, government licensing procedures.
- Flexible, adaptable and a problem-solver with a keen eye for detail.

**Preferred Qualifications & Experience**
- Bachelor’s/Master’s degree in Any stream.
- Minimum of 5-10 years of experience in an executive assistant or similar role.
- Prior experience in handling TNPCB compliance and government licensing work is preferred.
- Highly welcome for immediate joiners.

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Leave encashment
- Provident Fund

Work Location: In person

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