Executive Assistant-director’s Office
10 hours ago
Position: Executive Assistant to the Director’s Office
Location: Gurugram
Working Days: Monday to Saturday
Experience Required: 2+ years
Client: Leading Business School
**Role Overview**
As an Executive Assistant to the Director’s Office, you will play a pivotal role in driving efficiency and alignment across the organization. This position requires someone who can balance strategic thinking with meticulous execution, serving as the right hand to the Director. You will be responsible for managing schedules, coordinating with multiple teams, and ensuring that key priorities of the Director’s Office are executed seamlessly. Beyond administrative support, this role involves tracking projects, preparing reports and presentations, and facilitating cross-functional collaboration to ensure decisions are implemented effectively. You will also act as a key interface between the Director’s Office and internal as well as external stakeholders, maintaining discretion, professionalism, and a solutions-oriented approach at all times. In essence, you will help streamline operations, anticipate needs, and enable the Director to focus on strategic priorities by ensuring the office runs smoothly and efficiently
**Key Responsibilities**
Manage and prioritize the Director’s calendar, meetings, and travel arrangements.
Serve as a liaison between the Director’s Office and internal teams to ensure alignment on deliverables.
Prepare reports, presentations, and briefing documents for meetings and strategic reviews.
Track progress on key projects, ensuring timelines and action items are met.
Support the Director in decision-making through research, data gathering, and analysis.
Handle confidential information with the highest level of discretion.
Assist in planning and coordinating leadership-level events, reviews, and communications.
**Requirements**:
2-3 years of experience in a similar role, preferably supporting senior leadership.
Strong organizational and multitasking skills with attention to detail.
Excellent communication and stakeholder management abilities.
Proficiency in Microsoft Office/Google Suite; experience with project management tools is a plus.
A proactive, problem-solving mindset with the ability to work independently in a fast-paced environment.
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