Executive Assistance

2 weeks ago

Whitefield Bengaluru Karnataka, India SAN Engineering & Locomotive Co.Ltd Full time

**Job Title**: Executive Assistant - Corporate Office & Travel Management

**Location**: Bangalore

**Reports To**: Chairman/Managing Director

**Key Responsibilities**:

- **Office & Visitor Management**:

- Maintain the Corporate Office to ensure smooth daily operations.
- Arrange logistics for visitors, including scheduling meetings with the Chairman and MD.
- Manage correspondence, maintain records, and track important files for the Chairman and MD.
- Prepare Minutes of Meetings (MoM) and ensure timely follow-ups.
- **Personal Assistance for Chairman and MD**:

- Keep track of personal documents such as passports, overseas travel insurance, foreign exchange, and visas for the Chairman, MD, and their families.
- Manage personal tasks including car maintenance, gun licenses, credit card payments, mobile bills, and personal bank accounts.
- **Travel Coordination**:

- Obtain visas and book domestic and international flights for the Chairman, MD, their families, and company executives.
- Interact with travel agents to provide cost-effective travel arrangements for SAN executives (including branches).
- Coordinate passport and visa requirements for executives and ensure timely processing.
- **Guest House & Hospitality Management**:

- Oversee the SAN guest house in Indiranagar, ensuring proper upkeep and making arrangements for company guests.
- Handle hotel bookings, guest house stays, and flight arrangements for SAN guests and executives.
- **Additional Responsibilities**:

- Take on additional responsibilities assigned by the reporting manager as needed.

**Qualifications & Skills**:

- Proven experience in executive assistance, office management, or travel coordination.
- Strong organizational skills with attention to detail and ability to multitask.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office and travel management systems.
- Ability to work under pressure and meet tight deadlines.

**Preferred Experience**:

- 5+ years of experience in executive assistance, travel management, or similar roles.

Pay: From ₹30,000.00 per month

**Benefits**:

- Food provided
- Health insurance
- Leave encashment
- Provident Fund

Schedule:

- Day shift
- Weekend availability

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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