Executive Assistant

4 days ago

Coimbatore Tamil Nadu, India Hansem Building Systems Pvt Ltd Full time

Job Title: Executive Assistant

Job Summary:
As an Executive Assistant, you will provide high-level administrative support to one or more executives within the organization. You will be responsible for managing the executives' schedules, coordinating meetings, handling confidential information, and ensuring efficient communication within the executive team and with external stakeholders. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to prioritize tasks in a fast-paced environment.

Key Responsibilities:
**Calendar Management**:

- Coordinate and manage executives' calendars, scheduling appointments, meetings, and events.
- Anticipate scheduling conflicts and proactively address them to optimize executives' time.

**Communication**:

- Act as a primary point of contact between executives and internal/external stakeholders.

**Meeting Coordination**:

- Arrange and coordinate meetings, including preparing agendas, collecting and distributing materials, and ensuring all necessary resources are available.
- Attend meetings, take minutes, and follow up on action items.

**Travel Arrangements**:

- Coordinate travel arrangements, including flights, accommodations, and transportation, for executives and occasionally for their team members.

**Documentation and Record Keeping**:

- Maintain and organize confidential documents, files, and records.
- Prepare and edit reports, presentations, and other documents as needed.

**Office Management**:

- Oversee office supplies, equipment, and general administrative tasks to ensure smooth day-to-day operations.
- Handle special projects and other tasks as assigned by executives.

**Problem Solving**:

- Identify and resolve issues that may arise in the course of daily operations, demonstrating resourcefulness and the ability to think critically.

**Confidentiality**:

- Handle sensitive information with the utmost confidentiality and discretion.

Qualifications:

- Proven 3 to 7 years experience as an executive assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite and other relevant software.
- Ability to work independently and collaboratively in a team.
- Discretion and the ability to maintain confidentiality.
- Attention to detail and high level of accuracy.
- Bachelor's degree or equivalent experience preferred.

Location: Coimbatore

**Salary**: ₹15,000.00 - ₹30,000.00 per month

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Ability to Commute:

- Coimbatore, Tamil Nadu (required)

Ability to Relocate:

- Coimbatore, Tamil Nadu: Relocate before starting work (required)

Work Location: In person

**Speak with the employer**

+91 7373408746

  • Executive Assistant

    4 days ago

    Coimbatore, Tamil Nadu, India Amrita University Full time

    Job Title Executive Assistant Location Coimbatore, Tamilnadu Required Number 1 Qualification B.Tech **Job Description**: Create, update, and maintain Excel spreadsheets for various projects and reports. Manage and organize Excel spreadsheets to track project progress and generate reports. Analyze data to generate insights and support decision-making...

  • Executive Administrative Assistant

    4 days ago

    Coimbatore, Tamil Nadu, India sharadha Terry products private limited Full time

    **Act as the primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and discretion in all interactions.**: - Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements as needed. - Assist in the preparation and organization of materials for meetings, presentations, and...

  • Executive Assistant

    4 days ago

    Coimbatore, Tamil Nadu, India Indotexnology Full time

    **Scheduling Interviews**: - Manage interview logistics, including booking rooms and sending interview confirmations. - **Interacting with Customers**: - Act as a point of contact for customer inquiries and requests. - Coordinate customer meetings and appointments. - Provide information about products or services and address customer concerns. -...

  • Executive Assistant to Md

    4 days ago

    Coimbatore, Tamil Nadu, India Jayem Automotives Private Ltd Full time

    Act as the point of contact among executives, employees, clients and other external partners - Take minutes during meetings - Manage information flow in a timely and accurate manner - Manage executives’ calendars and set up meetings - Make travel and accommodation arrangements - Rack daily expenses and prepare weekly, monthly or quarterly reports - Oversee...

  • Executive Assistant to Md

    4 days ago

    Coimbatore, Tamil Nadu, India Manufacturing Lead Alloys Full time

    **Position**: Executive Assistant to Managing Director **Location**: Coimbatore **Key Responsibilities**: - **Administrative Support**: - Manage the MD's calendar, schedule meetings, and coordinate appointments. - Prepare and review documents, reports, and presentations for meetings. - **Travel Coordination**: - Accompany the MD on business trips, both...

  • Executive Assistant

    3 weeks ago

    Chennai, Tamil Nadu - Coimbatore, Tamil Nadu, India People First Consultants Full time

    JOB DESCRIPTIONJob Title Executive AssistantPosition To provide administrative assistant support for business leaders virtually EA needs to be comfortable with supporting Executives virtually with the ability to communicate via e-mail and telephone Job profile is to work out of home as the Senior Management will be working on United States UK time ...

  • Executive Assistant

    2 days ago

    Chennai, Tamil Nadu, India ACSASS Full time

    **ob Description: Executive Assistant** **Position Overview**: We are looking for an organized, detail-oriented, and motivated individual to join our team as an Executive Assistant. This entry-level role is ideal for a recent graduate or someone beginning their career who is interested in gaining experience in a fast-paced, professional environment. As an...

  • Executive Assistant

    1 day ago

    Chennai, Tamil Nadu, India TilliT Solutions Full time

    **Position**: Executive Assistant to Chief Marketing Head **Salary**: ₹3,00,000 - ₹4,00,000 per annum **Location**: T.Nagar, Chennai **Language Requirement**: Must be fluent in **Hindi** **Notice Period**: Immediate or 15 Days Preferred **Interview Mode** : Walk - In Interview **Key Responsibilities**: - Assist the Chief Marketing Head in daily...

  • Executive Assistant

    2 days ago

    Coimbatore, India Mantra Full time

    Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage executives’ calendars and set up meetings - Make travel and accommodation arrangements - Rack daily expenses and prepare weekly, monthly or quarterly reports - Oversee the performance of other...

  • Executive Assistant to Principal

    4 days ago

    Kalapatti, Coimbatore, Tamil Nadu, India TOPROCK GLOBAL PRIVATE LIMITED Full time

    **Administrative Support to the Principal**: - Assist the Principal in scheduling appointments, meetings and school events. - Provide administrative support in preparing reports, presentations and other documentation. - Serve as the first point of contact for all correspondence directed to the Principal’s office, ensuring prompt responses. **CBSE...