Event Coordinator

4 days ago

Gurgaon District Haryana, India Grow4sure Consulting Pvt. Ltd. Full time

**Job Title**: Event Coordinator - Hospitality Industry

**Location**: Gurugram

**Job Type**: Full-time

**Industry**: Hospitality / Hotels / Restaurants / Banquets / Catering

**Job Summary**:
**Key Responsibilities**:Event Planning & Coordination**
- Plan and execute events, including corporate gatherings, weddings, private parties, and banquets.
- Liaise with clients to understand their event requirements and expectations.
- Coordinate with different departments (kitchen, service, housekeeping, etc.) to ensure smooth event execution.
- Develop event timelines, schedules, and seating arrangements.
- Arrange for décor, entertainment, and other event-related services as per client needs.

**Client Relations & Sales**
- Conduct meetings with clients to discuss event details, budgets, and special requests.
- Provide recommendations on menus, themes, and venue setups.
- Ensure a high level of customer satisfaction by addressing client concerns efficiently.
- Work with the sales and marketing team to promote event services and generate leads.

**Logistics & Vendor Management**
- Coordinate with vendors for catering, AV equipment, floral arrangements, and other event-related services.
- Negotiate contracts and manage vendor agreements to ensure quality service and cost efficiency.
- Oversee event setup, execution, and post-event breakdown.

**Operations & Budget Management**
- Prepare event budgets, ensuring cost-effective planning without compromising quality.
- Monitor expenses and ensure financial accountability for each event.
- Manage event documentation, invoices, and financial records.

**Team Supervision & Training**
- Supervise event staff, including waiters, bartenders, and support teams.
- Conduct pre-event briefings and training sessions for staff.
- Ensure that all team members adhere to hospitality standards and protocols.

**Key Requirements**:

- **Experience**: Minimum **2-5 years** of experience in event planning within the hospitality industry (hotels, banquets, catering, or restaurants).
- **Education**: Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field (preferred).
- **Skills**:

- Strong organizational and time-management skills.
- Excellent communication and negotiation abilities.
- Creativity in event planning and problem-solving.
- Knowledge of hospitality software (Event Management Systems, POS, CRM).
- Ability to work under pressure and handle multiple events simultaneously.
- **Personality Traits**: Outgoing, customer-focused, detail-oriented, and team player.

Pay: ₹15,000.00 - ₹25,000.00 per month

Ability to commute/relocate:

- Gurgaon District, Haryana: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Event coordinator: 2 years (preferred)

Work Location: In person

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