Office Secretary
1 week ago
**Key Responsibilities**:
- Efficiently manage the Managing Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare, format, and organize presentations, reports, correspondence, and other documentation required by the Managing Director.
- Coordinate internal communications between departments and external communication with vendors, suppliers, and partners.
- Support follow-up on action items, project deadlines, and deliverables.
- Assist in organizing and coordinating company meetings, product launches, and field visits.
- Maintain and update records, databases, and filing systems for easy accessibility.
- Manage office supplies and ensure smooth day-to-day office operations.
- Handle petty cash, expense reimbursements, and other basic financial tasks related to the Managing Director’s office.
- Maintain strict confidentiality in all matters relating to business strategy, financial data, and personnel.
- Assist in vendor and supplier coordination as required.
- Any other tasks assigned by the Managing Director to ensure smooth office functioning.
**Required Skills & Qualifications**:
- 0-1 years of experience in an administrative or office assistant role.
- Strong organizational, time management, and multitasking skills.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English and [Local language].
- High level of discretion, professionalism, and ability to handle confidential information.
- Ability to work in a fast-paced, dynamic environment.
- Problem-solving attitude with strong attention to detail.
- Basic understanding of FMCG business operations is a plus.
- Prior experience supporting senior management or a Managing Director is preferred.
**Preferred Attributes**:
- Strong interpersonal and communication skills.
- Proactive approach and ability to take ownership of tasks.
- Positive attitude and high level of integrity.
- Willingness to adapt and learn in a rapidly growing organization.
Pay: ₹12,000.00 - ₹15,000.00 per month
Ability to commute/relocate:
- Alangad, Kochi, Kerala: Reliably commute or planning to relocate before starting work (preferred)
Work Location: In person
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