Admin Executive

5 days ago

Dombivli, India Vortex Engineering Pvt Ltd Full time

Job Description**:Admin Executive**

**Department**: Administration
**Reports To**: HR Manager and Account HOD

**Job Summary**

The Admin Executive is responsible for ensuring smooth day-to-day operations within the organization by managing administrative tasks, maintaining records, and providing support to different departments. The role requires a proactive individual with excellent organizational skills, attention to detail, and the ability to multitask.

**Key Responsibilities**
- **General Administration**:

- Handle office supplies, equipment, and maintenance.
- Manage office cleanliness and ensure the workspace is organized.
- Coordinate with vendors for procurement and maintenance services.
- **Documentation & Record Keeping**:

- Maintain accurate records of company documents, contracts, and employee files.
- Ensure proper filing of digital and physical records for easy retrieval.
- Handle correspondence and official communication.
- **Coordination & Support**:

- Assist HR and other departments with administrative support.
- Schedule and coordinate meetings, events, and appointments.
- Ensure seamless communication within the organization.
- **Attendance & Payroll Support**:

- Oversee attendance tracking systems (e.g.,ESSL and Other).
- Verify attendance and leave records before submission to payroll.
- Assist in resolving employee attendance-related issues.
- **Compliance & Reporting**:

- Ensure compliance with company policies and regulations.
- Prepare regular reports on administrative activities and expenses.
- Support audits and internal reviews.
- **Other Duties**:

- Manage courier services, incoming and outgoing communication.
- Handle travel arrangements and accommodation for employees.
- Take up additional tasks as assigned by management.

**Qualifications & Skills**
- **Educational Background**:

- Bachelor’s degree in Business Administration, Commerce, or a related field.
- **Experience**:

- 2-3 years of experience in administrative roles preferred.
- **Technical Skills**:

- Proficiency in MS Office (Word, Excel, PowerPoint).
- Familiarity with attendance or payroll in manufacturing Industry is a plus.

Pay: ₹15,000.00 - ₹30,000.00 per month

Schedule:

- Morning shift

**Experience**:

- total work: 2 years (required)

Work Location: In person

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