Office Administrator

11 hours ago


Mohali, India The ArtLogic Full time

**Key Working Responsibilities** - Planning and Managing for Meetings and Conferences, including minute taking, and creating actionable post-meeting actions, research and collation of actions for upcoming meetings - To take responsibility for scheduling including travel and meetings for Directors - Be pre-emptive to avoid tight scheduling, clashes, duplications and conflicting work deadlines - To liaise daily internal and external meeting organizers - Assists in planning and arranging events, including organizing catering, refreshments, documents, budgets and reports - Answers phone calls - Maintains stock lists and orders office supplies as needed - Manages outgoing post and records data on special deliveries - Revising and maintaining Office systems, including data management and electronic and paper filing system and ensuring the company is compliance - Processing Expenses - Processing Company Expenditure Invoices and Receipts - Customer Relationship Management - Managing Client software's and information - Updating the Company Website and managing and assigning the incoming WP Requests - Maintain confidentiality at all times and handle confidential information with sensitivity and discretion - Sustain a level of professionalism among staff, customers and stakeholders The key working responsibilities are only an outline of the tasks. You may be required to complete other reasonable tasks and responsibilities as required by their manager. **Functional Responsibilities** - **>> Operational**_ - Accountable for the delivery of all aspects of internal office administration - Accountable for handling incoming enquiries, assigning them and following up on the progress - Acting as PA to the Director - **>> Financial & Physical Resources**_ - Assist with QuickBooks and Accounts Management - Staff Management **Operational Responsibilities** - **>> Planning & Organization**_ - Must be able to effectively plan and organize schedules, meetings, events and conferences. - Must be able to effectively keep records of incoming enquiries and follow-ups **Desirable Characteristics** - Strong attention to detail - Excellent interpersonal skills - Strong written and verbal communication skills - Discretion and Confidentiality **Office Administrator Requirements**: - A bachelor’s degree in administration or a related field. - A minimum of 1-2 years experience. **Job Types**: Full-time, Regular / Permanent **Salary**: ₹7,387.58 - ₹15,726.96 per month Schedule: - Day shift Supplemental pay types: - Quarterly bonus



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