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Executive Assistant

3 weeks ago

Jalandhar Punjab, India WIZE ENTERPRISE Full time

**Job Title: Executive Assistant**

**Job Summary**:
An Executive Assistant provides high-level administrative support to executives or senior management personnel within an organization. They play a critical role in ensuring the smooth functioning of executive activities, managing schedules, handling communication, and facilitating the efficient operation of the executive's office.

**Responsibilities**:

- **Calendar Management**:

- Maintain and manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prioritize appointments and commitments to optimize the executive's time.
- **Communication Management**:

- Draft and prepare correspondence, reports, presentations, and other documents on behalf of the executive.
- Handle inquiries and requests, providing information or redirecting as appropriate.
- **Meeting Coordination**:

- Arrange and coordinate meetings, conferences, and events, including logistics, agendas, and materials preparation.
- Attend meetings, take minutes, and follow up on action items as necessary.
- **Travel Arrangements**:

- Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and visas.
- Prepare travel itineraries and ensure travel plans align with the executive's schedule and preferences.
- **Administrative Support**:

- Provide administrative support, such as managing expenses, processing invoices, and maintaining records.
- Handle confidential and sensitive information with discretion and confidentiality.
- Assist with special projects and initiatives as assigned by the executive.
- **Relationship Management**:

- Build and maintain relationships with internal and external stakeholders, including clients, colleagues, and partners.
- Serve as a liaison between the executive and other departments or individuals, facilitating communication and collaboration.
- **Problem Solving and Decision Making**:

- Anticipate needs and proactively address issues to ensure the smooth operation of the executive's office.
- Make decisions on behalf of the executive when necessary, exercising judgment and discretion.

**Qualifications and Skills**:

- Bachelor's degree in business administration, management, or a related field preferred.
- Proven experience as an executive assistant or similar role, preferably supporting C-level executives.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Discretion and confidentiality in handling sensitive information.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and other relevant tools.
- Ability to multitask, prioritize tasks, and work efficiently under pressure.
- Adaptability and flexibility in a fast-paced and dynamic environment.

**Job Types**: Full-time, Fresher

**Salary**: ₹12,899.56 - ₹20,463.83 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Paid sick time

Schedule:

- Day shift
- Morning shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

**Speak with the employer**

+91 8872299555