
Office Administrator
2 days ago
**Reports to**: Director
**Job Summary**:
Responsible for overseeing the day-to-day administrative functions of the office. This role ensures smooth operations by managing office resources, maintaining office procedures, and providing support to staff and management.
**Key Responsibilities**:
**Office Management**:
- Manage office supplies, inventory, and equipment maintenance.
- Ensure the office environment is organized, clean, and safe.
- Handle office utilities, repairs, and maintenance.
**Administrative Support**:
- Greet visitors, answer phone calls, and direct them to the appropriate personnel.
- Prepare and maintain office documents, including reports, presentations, and spreadsheets.
**Scheduling and Coordination**:
- Schedule meetings, appointments, and office events.
- Coordinate travel arrangements and accommodations for staff.
- Assist in organizing team activities and training sessions.
**Record Keeping**:
- Maintain confidential employee files, office records, and client documents.
- Manage data entry, filing, and archiving of important documents.
- Ensure compliance with office policies and procedures.
**Communication**:
- Serve as the main point of contact for office-related inquiries.
- Liaise with vendors, suppliers, and contractors.
**Financial Tasks**:
- Handle basic bookkeeping, invoicing, and bill payments.
- Assist with budgeting, expense tracking, and financial reporting.
**Qualifications**:
- Proven experience as an Office Administrator, Office Assistant, or similar role.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Familiarity with office management procedures and basic accounting principles.
- Ability to work independently and handle confidential information with discretion.
**Education and Experience**:
- High school diploma or equivalent required; college degree in business administration or related field preferred.
- 2+ years of experience in office administration or related roles.
Pay: ₹16,500.00 - ₹20,000.00 per month
**Experience**:
- Microsoft Office: 1 year (preferred)
**Language**:
- English (preferred)
Work Location: In person
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