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Administration Assistant

3 weeks ago

Malad Mumbai Maharashtra, India D R Coat and Resins Full time

**ADMIN ASSISTANT**
Location: Malad, Mumbai
Reporting To: Director

**Job Summary**:
**Key Responsibilities**:
1. Property & Admin Work:

- Maintain detailed records and documentation related to property ownership, lease agreements, AMC, utility bills, property taxes, etc.
- Liaise with property agents, legal advisors, government/revenue departments, and vendors as needed.
- Coordinate property inspections, repair/maintenance work, and ensure timely renewals of contracts and compliances.
- Draft and review basic agreements, letters, and documents related to property and administration.

2. Accounts & Filing:

- Assist in preparing vouchers, invoices, and petty cash handling.
- Support monthly expense tracking and vendor payment follow-ups.
- Maintain organized physical and digital filing systems (bills, approvals, contracts, correspondence, etc.).

3. Data Entry & Documentation:

- Enter and update data in spreadsheets, ERP, and Google Sheets.
- Maintain registers/logs for staff movement, visitors, courier records, etc.

4. Director’s Personal/Admin Work:

- Provide administrative and coordination support to the Director including scheduling, follow-ups, and document handling.
- Assist in travel bookings, filing personal records, and handling miscellaneous requirements as instructed.

5. Coordination & Communication:

- Liaise with the factory or other locations for administrative coordination or document delivery.
- Act as a point of contact for internal departments for admin or property-related follow-ups.

6. Travel (as required):

- Occasionally visit the factory, government offices, or other external locations for inspections, meetings, or official work on behalf of the Director/Admin Dept.

**Requirements**:

- 2-4 years of experience in administrative roles with exposure to property and real estate handling.
- Prior experience with legal documentation, drafting letters/agreements, and dealing with revenue departments is a strong advantage.
- Good understanding of basic accounts and office filing systems.
- Proficient in MS Office (especially Excel) and Google Workspace.
- Strong communication and interpersonal skills (written & verbal).
- Must be reliable, discreet, and capable of managing confidential information.
- Fluency in Marathi (spoken and written) is mandatory.
- Willingness to travel occasionally based on work needs.

Pay: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Application Question(s):

- Where you stay?
- Are you fluent in Marathi speaking and writing skill?
- Do you have experience handling property related legal matters?
- Have you worked in Tally and ERP?
- Do you have experience drafting legal document/agreements?
- What is your current CTC?
- What is your expected CTC?
- How soon you can join?

Work Location: In person