Proposals Coordinator

3 days ago

Chennai Tamil Nadu, India John Wood Group Full time

Coordinate the entire proposal process from initiation to submission, ensuring deadlines are met and deliverables are of high quality.
- Collaborate with cross-functional teams, technical experts, and executives, to gather necessary information and resources for proposals.
- Develop proposal templates, boilerplate content, and other reusable materials to streamline the proposal process.
- Write, edit, and proofread proposal content to ensure clarity, consistency, and compliance with client requirements.
- Organize and maintain proposal documents, including templates, graphics, and other relevant materials, in a centralized repository.
- Ensure version control and document integrity throughout the proposal lifecycle.
- Conduct quality reviews of proposals to ensure accuracy, completeness, and alignment with client expectations and company standards.
- Coordinate internal and external reviews of proposals, incorporating feedback and revisions as needed.
- Monitor bid opportunities and RFP/RFQ portals (SAP ARIBA) and other tender portals to identify potential opportunities for proposal submissions.
- Manage the bid/no-bid decision process, providing recommendations based on strategic considerations and resource availability.
- Serve as the primary point of contact for client inquiries related to proposals, clarifications, and follow-up requests.
- Maintain open communication channels with clients to understand their needs and preferences and incorporate feedback into proposals as appropriate.
- Bachelor's degree in business, marketing, communications, or a related field.
- Minimum of 7 to 10 years of relevant experience.
- Exceptional written and verbal communication skills.
- Strong organizational and time management abilities, with the capacity to prioritize tasks and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
- Ability to work effectively both independently and collaboratively within a team.

**Diversity Statement**

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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