Assistant Event Coordinator

10 hours ago

Vesu Surat Gujarat, India EXPERT JOB SOLUTION Full time

Here’s a sample Job Description (JD) for an Event Assistant:

Job Title: Event Assistant

Location: Vesu,Surat

**Job Type**: Full Time

Reports To: Event Manager / Event Coordinator

Job Summary:

Key Responsibilities:
Pre-Event Planning

Assist in researching and booking venues, vendors, and suppliers.

Help coordinate event logistics, including catering, transportation, and accommodations.

Support in creating event schedules, timelines, and checklists.

Assist in preparing promotional materials and invitations.

Handle event registrations and guest list management.

On-Site Event Support

Assist with event setup and breakdown.

Coordinate with vendors, staff, and volunteers to ensure smooth operations.

Provide guest assistance and troubleshoot any event-day issues.

Ensure all event materials and branding elements are in place.

Post-Event Activities

Assist in collecting feedback from attendees and stakeholders.

Help with post-event reporting and analysis.

Support in processing invoices and managing event-related expenses.
Requirements & Qualifications:
Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field (preferred).

3+ years of experience in event planning, coordination, or administrative roles.

Strong organizational and multitasking skills.

Excellent communication and interpersonal abilities.

Proficiency in MS Office (Word, Excel, PowerPoint) and event management software.

Ability to work flexible hours, including evenings and weekends as needed.

Problem-solving skills and the ability to work under pressure.
Preferred Skills:
Experience using event management tools like Cent, Eventbrite, or Trello.

Basic knowledge of budgeting and financial tracking.

Creativity in event design and execution.

Social media management experience for event promotion.
Benefits:
Competitive salary

Opportunity to work on diverse events

Career growth and networking opportunities

Flexible work environment
Would you like me to customize this JD based on a specific company, industry, or event type?

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Cell phone reimbursement

Schedule:

- Rotational shift
- Weekend availability

**Experience**:

- Events management: 3 years (preferred)

Work Location: In person

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