Tender Executive

5 days ago

Noida Uttar Pradesh, India Hager Stone International Full time

**Job Summary**:
We are seeking a meticulous and experienced **Tender Executive** to manage and coordinate all aspects of the tendering process for our Interior Design & Build projects. This role involves identifying relevant tenders, preparing technical & financial proposals, coordinating with internal teams, and ensuring timely submission with complete compliance.

**Key Responsibilities**:
**Tender Search & Tracking**
- Monitor government portals (e.g., GeM, CPPP, E-Tendering platforms) and private RFP platforms for relevant tenders.
- Register the company on new platforms and manage login credentials, documentation, and compliance updates.

**Tender Documentation & Proposal Preparation**
- Prepare and compile tender documents including technical bids, BOQs, eligibility documents, and financial proposals.
- Coordinate with design, estimation, procurement, legal, and finance teams for required inputs.
- Format, proofread, and ensure the submission is as per tender specifications.

**Estimation Coordination**
- Liaise with the estimation team for costings, preliminary BOQs, and resource requirements.
- Ensure accuracy and competitiveness of cost sheets while complying with client specifications.

**Submission & Follow-Up**
- Ensure timely submission of tenders through both offline and e-tendering methods.
- Track submission status, EMD/BG timelines, and follow up for clarifications, presentations, or post-tender queries.

**Documentation & Record Keeping**
- Maintain a database of all submitted tenders with win/loss status, pricing logs, and reasons for rejection.
- Regularly update certificates, licenses, and prequalification documents.

**Client Coordination & Clarification**
- Attend pre-bid meetings, site visits, and respond to tender queries (RFIs).
- Establish communication with clients or consultants for clarification and submission requirements.

**Required Skills & Qualifications**:

- Bachelor’s degree in Civil Engineering, Architecture, or related field. MBA (Marketing/Operations) is a plus.
- Minimum 3 years of experience in tendering for interior fit-outs, design & build, or construction projects.
- Excellent knowledge of e-tendering portals and submission procedures.
- Strong MS Excel, Word, and PowerPoint skills. Familiarity with AutoCAD/BOQ tools is a bonus.
- Good understanding of GST, taxes, BOQ formats, and commercial terms.
- Strong communication, negotiation, and coordination skills.
- High attention to detail, analytical mindset, and time management.

**Preferred Industry Background**:

- Interior Design & Build
- Fit-Out Contractors
- Civil Construction (Commercial/Retail)
- EPC / Turnkey Project Companies

**Why Join Us**:

- Be part of one of India’s top Interior Design & Build companies with a growing national presence.
- Opportunity to work on large-scale projects for Fortune 500 clients.
- Dynamic, collaborative, and high-performance work culture.

Pay: ₹30,000.00 - ₹40,000.00 per month

**Benefits**:

- Provident Fund

**Experience**:

- Tendering: 3 years (required)

Work Location: In person

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