Documentation Executive

14 hours ago

Mumbai Maharashtra, India GenNext Strategy Advisor Full time

Document Preparation and Management

Objective: Ensure accurate, timely, and compliant preparation of all documentation especially tenders.

Key Results:
Develop and maintain a comprehensive checklist for all required documents per tender.

Achieve accuracy rate in tender submissions, ensuring all information is current and correct.

Prepare and submit tender documents before the deadline.

2. Tender Submission and Tracking

Objective: Efficiently manage the submission of tenders and track their progress.

Key Results:
Submit all tenders through the correct channels and ensure confirmation of receipt for 100% of tenders.

Develop a tracking system to monitor tender status and provide weekly updates to the management team.

Achieve a response rate on follow-ups regarding tender queries and clarifications.

3. Compliance and Legal Documentation

Objective: Ensure all tender documents comply with legal and regulatory requirements.

Key Results:
Attend 2 training sessions or workshops annually to stay updated on relevant laws and regulations.

Conduct quarterly compliance audits on tendering processes to ensure 100% adherence to laws and guidelines.

Maintain a record of all legal documents and ensure they are updated and accessible, achieving a document retrieval time of under 2 hours when requested.

4. Process Optimization and Efficiency

Objective: Streamline the process to improve efficiency and effectiveness.

Key Results:
Implement at least two process improvement initiatives per year based on feedback and performance reviews.

Reduce document preparation time by 15% through process automation and training.

Conduct bi-annual reviews of the tendering process to identify bottlenecks and implement solutions.

5. Team Collaboration and Support

Objective: Provide effective support and collaboration with other departments to enhance the process.

Key Results:
Achieve a 100% satisfaction rate on internal feedback regarding support and collaboration from related departments such as finance, legal, and project management.

Lead quarterly coordination meetings with key departments to discuss upcoming tenders and resource needs.

Pay: ₹15,000.00 - ₹25,000.00 per month

**Experience**:

- Documentation executive: 1 year (required)

Work Location: In person

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