Executive Assistant to Coo
3 days ago
**Position Title**:Executive Assistant - COO & Chief Corporate Affairs
**Division**:Corporate
**Location**:Kandivali, Mumbai
**Department**:Director’s Office
**Reporting to**:COO & Chief Corporate Affairs
**Reportees**:Nil **Age**:30 - 40
**Qualification**:Any Graduate/PG - Any Specialization
**Gender Preference**:Male/Female
**CTC Range**:Up to 8 LPA **Notice Period**:3 Months
**Experience Range**: 7 - 12 years of Experience, earlier worked directly with Chairman/MD/CEO/COO
**Key Responsibilities**∙
**Executive** **Support**: Reporting directly to the COO & Chief Corporate Affairs, managing calendar schedules, information collation, and preparation of high-quality presentations/documentation. ∙
**Office** **Management**: Maintain efficient office systems, including database updates, contact directories, and filing systems. ∙
**Communication** **and** **Documentation**: Draft letters, take dictation, issue circulars, and maintain clear, concise communication with senior management. ∙
**Multitasking** **and** **Coordination**: Seamlessly handle multiple responsibilities, including core secretarial tasks, correspondence, and day-to-day coordination.
∙**Meeting** **Management**: Organize and schedule meetings, conferences, and events with meticulous attention to detail. ∙
**Team** **Supervision**: Supervise office support staff to ensure smooth workflow and task completion while adhering to timelines. ∙
**MIS** **and** **Reporting**: Regularly update databases and prepare comprehensive MIS and other required reports.
∙**Travel** **Coordination**: Manage travel arrangements, including bookings, itineraries, and logistics for the COO & Chief Corporate Affairs & other Management executives.
∙**Management** **Reviews**: Organize management review meetings with executive team, document minutes of meetings (MOM), and circulate actionable plans.
∙**Event** **Management**: Support in organizing key events such as supplier meets, customer seminars, and annual conferences.
**Recommended Industries**:
**Any Reputed Manufacturing Company** **Key Skills**:
∙**Strong** **Communication** **Skills**: Advanced proficiency in written and spoken English with excellent drafting and presentation abilities.
∙**Integrity**: Impeccable in line with Management office ∙
**Quick** **Learner**: Capable of adapting swiftly to new information and environments. ∙
**Tech-Savvy**: Proficient in Excel and PowerPoint, with strong analytical skills and attention to detail.
∙**Self-Driven** **&**Organized:* Disciplined, proactive, and able to manage tasks independently while excelling in strategic planning.
**Job Types**: Full-time, Permanent
Pay: ₹500,000.00 - ₹800,000.00 per year
Schedule:
- Day shift
Work Location: In person
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