Executive Assistant to Coo

3 days ago

Kandivali Mumbai Maharashtra, India Sawan ENTERPRISES Full time

**Position Title**:Executive Assistant - COO & Chief Corporate Affairs

**Division**:Corporate

**Location**:Kandivali, Mumbai

**Department**:Director’s Office

**Reporting to**:COO & Chief Corporate Affairs

**Reportees**:Nil **Age**:30 - 40

**Qualification**:Any Graduate/PG - Any Specialization

**Gender Preference**:Male/Female

**CTC Range**:Up to 8 LPA **Notice Period**:3 Months

**Experience Range**: 7 - 12 years of Experience, earlier worked directly with Chairman/MD/CEO/COO

**Key Responsibilities**∙

**Executive** **Support**: Reporting directly to the COO & Chief Corporate Affairs, managing calendar schedules, information collation, and preparation of high-quality presentations/documentation. ∙

**Office** **Management**: Maintain efficient office systems, including database updates, contact directories, and filing systems. ∙

**Communication** **and** **Documentation**: Draft letters, take dictation, issue circulars, and maintain clear, concise communication with senior management. ∙

**Multitasking** **and** **Coordination**: Seamlessly handle multiple responsibilities, including core secretarial tasks, correspondence, and day-to-day coordination.

∙**Meeting** **Management**: Organize and schedule meetings, conferences, and events with meticulous attention to detail. ∙

**Team** **Supervision**: Supervise office support staff to ensure smooth workflow and task completion while adhering to timelines. ∙

**MIS** **and** **Reporting**: Regularly update databases and prepare comprehensive MIS and other required reports.

∙**Travel** **Coordination**: Manage travel arrangements, including bookings, itineraries, and logistics for the COO & Chief Corporate Affairs & other Management executives.

∙**Management** **Reviews**: Organize management review meetings with executive team, document minutes of meetings (MOM), and circulate actionable plans.

∙**Event** **Management**: Support in organizing key events such as supplier meets, customer seminars, and annual conferences.

**Recommended Industries**:
**Any Reputed Manufacturing Company** **Key Skills**:
∙**Strong** **Communication** **Skills**: Advanced proficiency in written and spoken English with excellent drafting and presentation abilities.

∙**Integrity**: Impeccable in line with Management office ∙

**Quick** **Learner**: Capable of adapting swiftly to new information and environments. ∙

**Tech-Savvy**: Proficient in Excel and PowerPoint, with strong analytical skills and attention to detail.

∙**Self-Driven** **&**Organized:* Disciplined, proactive, and able to manage tasks independently while excelling in strategic planning.

**Job Types**: Full-time, Permanent

Pay: ₹500,000.00 - ₹800,000.00 per year

Schedule:

- Day shift

Work Location: In person

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