Invoicing Executive

2 days ago

Andheri Mumbai Maharashtra, India Flo Sleep Solutions Pvt Limited Full time

**Key Responsibilities**:

- **Invoice Generation**: Prepare and issue accurate invoices to customers based on agreements, contracts, or purchase orders.
- **Billing Data Entry**: Enter and update billing information into the company’s accounting system or invoicing software.
- **Account Reconciliation**: Review billing records and resolve discrepancies, ensuring all invoicing data aligns with the services or products provided.
- **Customer Communication**: Address customer inquiries regarding invoices, payments, and billing discrepancies. Coordinate with clients to ensure timely payment.
- **Payment Follow-Up**: Monitor outstanding invoices and follow up with clients on overdue payments. Ensure payments are processed in a timely manner.
- **Credit Notes and Adjustments**: Issue credit notes or make adjustments to invoices when required, based on returns, discounts, or billing errors.
- **Reporting**: Prepare monthly or quarterly invoicing and aging reports for the finance team and management.
- **Record Maintenance**: Maintain organized records of all invoices, payments, and related financial documentation.
- **Collaboration with Other Departments**: Work closely with the sales, customer service, and finance teams to ensure accurate invoicing and resolve any issues.
- **Compliance**: Ensure all invoicing activities comply with relevant company policies and applicable financial regulations.
- **Process Improvement**: Identify areas to improve invoicing processes and suggest solutions to enhance efficiency and accuracy.

**Qualifications**:

- **Education**: Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
- **Experience**: 1-3 years of experience in invoicing, accounts receivable, or a similar role. Experience with invoicing software is a plus.
- **Skills**:

- Proficiency in MS Excel and familiarity with invoicing or accounting software (e.g., QuickBooks, Xero, SAP).
- Strong attention to detail and accuracy in handling invoices and financial data.
- Excellent organizational and time-management skills.
- Strong communication skills, both verbal and written, for dealing with clients and internal teams.
- Knowledge of basic accounting principles and billing procedures.
- Ability to work independently and manage multiple priorities in a fast-paced environment.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Commission pay

**Experience**:

- total work: 3 years (preferred)

Work Location: In person

Expected Start Date: 06/12/2024

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