
Invoice Executive
2 weeks ago
Job Title: Invoice Executive
Location: Andheri East, Marol
Industry: Shipping / Logistics
Department: Finance & Accounts
Experience Required: 2–3 years
Reporting To: Finance Manager / Accounts Lead
Job Purpose:
To ensure accurate, timely, and compliant processing of all crew-related invoices, while maintaining effective vendor relationships and supporting smooth financial operations across departments.
Key Responsibilities:
1. Invoice Management & Processing
- Process all crew-related invoices (Manning Agents, Pre-joining, Travel, etc.) with accuracy and within defined timelines.
- Ensure compliance with budget codes, internal controls, and the company's approval matrix.
- Coordinate approval workflows and forward verified invoices for posting and payment.
- Maintain up-to-date records in the invoice tracking system and ensure proper documentation.
2. Vendor Relationship Management
- Serve as a single point of contact for vendors regarding invoice or payment-related queries.
- Maintain professional communication and resolve issues in collaboration with internal departments.
3. SOA Reconciliation & Reporting
- Reconcile vendor Statements of Account (SOA) and resolve any discrepancies or open items.
- Collaborate with the Treasury team to close pending invoices and provide necessary documents.
- Prepare and deliver accurate MIS reports and support ad-hoc data requests for decision-making.
4. Cross-functional Collaboration
- Liaise with departments such as Treasury, Operations, Accounts Payable, and Vessel Accounts.
- Ensure all crew-related costs are accurately recorded and settled.
- Escalate unresolved issues proactively and work with stakeholders for closure.
Candidate Profile:
- 2–3 years of experience in shipping or logistics finance operations, preferably in invoice processing or vendor coordination.
- Familiarity with ERP systems (SAP preferred) and invoice workflow platforms.
- Strong experience in vendor account reconciliation and MIS reporting.
- Good communication skills and experience in cross-functional collaboration.
- High attention to detail and organizational skills.
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