Invoice Executive

2 weeks ago


Mumbai, Maharashtra, India CorpLinx Consultancy Full time

Job Title: Invoice Executive

Location: Andheri East, Marol

Industry: Shipping / Logistics

Department: Finance & Accounts

Experience Required: 2–3 years

Reporting To: Finance Manager / Accounts Lead

Job Purpose:

To ensure accurate, timely, and compliant processing of all crew-related invoices, while maintaining effective vendor relationships and supporting smooth financial operations across departments.

Key Responsibilities:

1. Invoice Management & Processing

  • Process all crew-related invoices (Manning Agents, Pre-joining, Travel, etc.) with accuracy and within defined timelines.
  • Ensure compliance with budget codes, internal controls, and the company's approval matrix.
  • Coordinate approval workflows and forward verified invoices for posting and payment.
  • Maintain up-to-date records in the invoice tracking system and ensure proper documentation.

2. Vendor Relationship Management

  • Serve as a single point of contact for vendors regarding invoice or payment-related queries.
  • Maintain professional communication and resolve issues in collaboration with internal departments.

3. SOA Reconciliation & Reporting

  • Reconcile vendor Statements of Account (SOA) and resolve any discrepancies or open items.
  • Collaborate with the Treasury team to close pending invoices and provide necessary documents.
  • Prepare and deliver accurate MIS reports and support ad-hoc data requests for decision-making.

4. Cross-functional Collaboration

  • Liaise with departments such as Treasury, Operations, Accounts Payable, and Vessel Accounts.
  • Ensure all crew-related costs are accurately recorded and settled.
  • Escalate unresolved issues proactively and work with stakeholders for closure.

Candidate Profile:

  • 2–3 years of experience in shipping or logistics finance operations, preferably in invoice processing or vendor coordination.
  • Familiarity with ERP systems (SAP preferred) and invoice workflow platforms.
  • Strong experience in vendor account reconciliation and MIS reporting.
  • Good communication skills and experience in cross-functional collaboration.
  • High attention to detail and organizational skills.


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