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Administrative Assistant

2 weeks ago

Topsia Kolkata West Bengal, India Label Unallume Private Limited Full time

**#URGENT HIRING**

**JOB DESCRIPTION**:
The Administrative Assistant provides support to ensure efficient operation of the office. This role assists managers and employees through a variety of tasks related to organization and communication, including handling confidential and time-sensitive materials. They are responsible for general administrative duties, ensuring smooth day-to-day operations, and are often the point of contact for both internal and external inquiries.

**Office Management**:

- Manage office supplies inventory and place orders when necessary.
- Organize and maintain office files, records, and databases.
- Handle office maintenance requests and liaise with facility management

**Document Preparation**:

- Prepare and edit correspondence, reports, presentations, and other documents.
- Manage and organize company files and records, ensuring data confidentiality and security.
- Assist in preparing company reports and presentations.

**Finance & Expense Management**:

- Process invoices, track expenses, and handle petty cash, if required.
- Coordinate with finance on budget tracking and expense reporting.
- Prepare and submit reports for bookkeeping purposes.

**Event Coordination**:

- Assist in organizing company events, meetings, and conferences.
- Coordinate logistics, catering, and other necessary arrangements.

**General Support**:

- Provide support to executives and teams as needed.
- Handle incoming and outgoing mail and packages.
- Support with on boarding new employees, including desk setup and resource allocation.

**Key Skills and Qualifications**:

- **Education**: High school diploma required; additional qualifications as an Administrative Assistant or Secretary will be a plus.
- **Experience**: Proven administrative or assistant experience.
- **Skills**: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), strong organizational skills, time management, multitasking, and ability to work independently.
- **Communication**: Excellent written and verbal communication skills.
- **Attention to Detail**: High level of accuracy in work.
- **Confidentiality**: Ability to handle sensitive and confidential information appropriately.

**Job Types**: Full-time, Permanent

Pay: ₹10,000.00 - ₹15,000.00 per month

**Benefits**:

- Paid sick time
- Paid time off

Schedule:

- Day shift
- Weekend availability

Supplemental Pay:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (required)
- English (required)

Work Location: In person